Benefits Specialist

Posting DetailsPosition Information Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.This position is contingent upon the availability of sufficient funding.Position TitleBenefits SpecialistPosition SummaryThe Benefits Specialist is responsible for the day-to-day administration and operational support of Spelman College's employee benefits programs. This role serves as a primary point of contact for benefits, leave, and workers' compensation inquiries, ensures accurate data entry and reporting within HR systems, and supports compliance with ERISA, FMLA, ACA, HIPAA, and applicable federal and state regulations. The position requires a high level of attention to detail, discretion, customer service, and the ability to manage multiple time-sensitive processes.Essential Duties and ResponsibilitiesCore Benefits & Leave AdministrationAdminister employee leave programs (FMLA, STD, and other leaves), including intake, documentation, tracking, follow-up, and weekly leave status reporting in compliance with applicable laws.Serve as the primary point of contact for employee benefits and leave inquiries via phone, email, and one-on-one consultations; research, resolve, and escalate issues as appropriate.Provide individual sessions related to benefits, leave, eligibility, enrollment, and coverage changes.Workers' Compensation & Medical ProgramsAdminister the Workers' Compensation program, including injury intake, documentation summaries, reporting, and coordination with vendors (e.g., Caduceus, Concentra), while maintaining required postings and records.Coordinate and support related programs such as random drug screenings and fitness-for-duty processes, as applicable.New Hire & Employee Lifecycle SupportSupport benefits onboarding and new hire orientation, including system access, documentation follow-up, one-on-one sessions, and benefits enrollment education.Collect, validate, and maintain employee and dependent documentation required for enrollment, qualifying life events, age-outs, and terminations.Systems, Data Management & ReportingEnter, audit, and correct benefits-related data in Banner and benefits systems (e.g., deductions, PAFs, reimbursements, arrears, eligibility changes).Monitor PlanSource dashboards, carrier feeds, and issue logs, research discrepancies and drive issues to resolution.Maintain and process benefits reports, including ACA-related reporting and part-time hours uploads.Vendor, Billing & Compliance SupportMonitor vendor-required documentation (e.g., Evidence of Insurability, approvals, denials) and ensure timely follow-up.Process and reconcile monthly premium billing and invoices for all benefits vendors; coordinate with Payroll and notify vendors of eligibility changes and terminations for COBRA administration.Ensure compliance with ERISA, HIPAA, FMLA, ACA, COBRA, and applicable federal and state regulations.Administrative, Documentation & Operational SupportMaintain confidential medical and benefits records (FMLA, Workers' Compensation, ADA) in accordance with recordkeeping requirements.Process benefits-related mail and deposits and maintain tracking logs.Maintain and update benefits materials, forms, orientation content, and HR portal resources.Reporting, Collaboration & Backup SupportPrepare and participate in monthly benefits check-ins and reporting reviews with Benefits leadership.Provide administrative and project support to the Manager of Benefits Services and Benefits leadership.Serve as backup for HRIS functions as needed, including Banner data maintenance, reporting, and employment verification.Participate in audits, special projects, and continuous improvement initiatives related to benefits and HR operations.Required QualificationsBachelor's degree or a minimum of five (5) years of progressive experience in benefits administration or an equivalent combination of education, training, and experience.Demonstrated knowledge of ERISA, FMLA, ACA, HIPAA, COBRA, and workers' compensation regulations.Skills & CompetenciesStrong customer service orientation with the ability to handle sensitive and confidential matters with diplomacy and discretion.Excellent written and verbal communication skills.Strong analytical, organizational, and time-management skills with the ability to manage multiple priorities and deadlines.High attention to detail and accuracy, with the ability to see both operational details and broader process impacts.Advanced proficiency in Microsoft Excel (including pivot tables, VLOOKUPs, and formulas) and working knowledge of Word, PowerPoint, Access, and reporting tools.Preferred QualificationsExperience with Banner/Ellucian systems, benefits administration platforms (e.g., PlanSource), and vendor interfaces preferred.Certifications, Licenses, RestrictionsN/APhysical DemandsWhile performing the duties of this job, the employee is regularly required to: sit, walk, use hands to operate computer, other office equipment, and to move items, talk, and hear. The employee is frequently required to; reach with hands and arms, The employee is occasionally required to: stand for multiple periods of time, climb, stoop, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust, focus and work from a computer screen and/or read print from various forms of documents.ShiftDays% Travel Required0%Full Time/Part TimeFull-timeWork Location/Schedule:This position is eligible for a hybrid work arrangement.FLSANon-ExemptNumber of VacanciesAnticipated Candidate Start DatePosition End DatePosting Detail Information Posting NumberSC0882PPosting Open DatePosting Closing DateOpen Until FilledNoSpecial Instructions to ApplicantsEEO StatementSpelman College is an Equal Opportunity Employer. We are a smoke-free campus.