{"schemaVersion":"jobsearcher.job.v1","id":"080e28c37ca8ea53904e4eda","url":"https://jobsearcher.com/jobs/080e28c37ca8ea53904e4eda","canonicalUrl":"https://jobsearcher.com/jobs/080e28c37ca8ea53904e4eda","title":"Administrative Assistant","description":"Administrative AssistantWe are looking for a reliable and detail-oriented Administrative Assistant to provide essential support to the Executive Assistant and contribute to the smooth daily operations of our team. This role is perfect for someone who enjoys helping others, staying organized, and playing a key behind-the-scenes role in ensuring the executive team can focus on their priorities. You will assist with a variety of administrative tasks, such as managing schedules, organizing documents, coordinating events, and providing overall support to improve efficiency and productivity.\r\nProvide administrative support to the Executive Assistant, President, and management team.\r\nManage calendars, appointments, meetings, and conference calls, anticipating scheduling needs and adjusting for changes.\r\nPrepare, review, and organize correspondence, reports, presentations, spreadsheets, and meeting materials.\r\nRepresent leadership and the company professionally when interacting with internal teams, vendors, and the public.\r\nHandle incoming calls, greet visitors, and direct inquiries appropriately.\r\nPrepare meeting minutes, Board resolutions, and related documentation as required.\r\nCoordinate domestic and international travel arrangements and reconcile expense reports.\r\nSecure and maintain highly confidential company and employee records.\r\nServe as backup support for managers and administrative staff as needed.\r\nCoordinate scheduling and logistics for laboratory projects, client activities, and internal initiatives.\r\nTrack sample submissions and maintain laboratory documentation in compliance with SOPs and regulatory requirements.\r\nSupport procurement, inventory tracking, and organization of laboratory supplies and equipment.\r\nAssist with laboratory compliance, quality, and safety audits.\r\nEnsure laboratory and office environments remain organized, efficient, and operationally compliant.\r\nAssist with employee onboarding, offboarding, and maintenance of HR records and systems.\r\nCoordinate employee training sessions, internal meetings, and company events.\r\nSupport HR processes including benefits administration, time-off tracking, and internal communications.\r\nExplain and apply company policies and procedures consistently and professionally.\r\nCoordinate small to large meetings, catering events, and internal or external gatherings.\r\nPlan and manage logistics for trade shows, conferences, and company events where Eagle Analytical participates as an exhibitor.\r\nMonitor deadlines and ensure required materials, resources, and participants are prepared in advance.\r\nEnsure adherence to company policies, SOPs, and regulatory standards, including cGMP and ISO requirements.\r\nResearch, compile, and analyze information from multiple sources to support management reporting.\r\nSupport project coordination by tracking timelines, communicating updates, and maintaining interim reports.\r\nCommunicate schedule changes, evolving requirements, and unexpected issues clearly and promptly.\r\nDemonstrate sound judgment, diplomacy, and professionalism when handling sensitive or high-pressure situations.\r\nParticipate in cross-functional team discussions and contribute to achieving company goals.\r\nAssist with special projects as assigned by the Executive Assistant or leadership team.\r\nSupport continuous improvement initiatives across operations, HR, and administration.\r\nServing customers since 2004, Eagle offers the highest quality in preparation testing for sterility, bacterial endotoxins, microbial detection, beyond-use dating (BUD) determination and active ingredient potency. State-of-the-art equipment, combined with the experience and knowledge of our team, makes Eagle the best choice for all testing needs. The Eagle team is committed not only to performing the best quality control testing, but also working relentlessly with our customers on solutions if tests receive unexpected results.","company":"Eagle Analytical Services","rawCompany":"eagle analytical services","city":"Houston","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-04-09T08:08:27.641Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Administrative AssistantWe are looking for a reliable and detail-oriented Administrative Assistant to provide essential support to the Executive Assistant and contribute to the smooth daily operations of our team. This role is perfect for someone who enjoys helping others, staying organized, and playing a key behind-the-scenes role in ensuring the executive team can focus on their priorities. You will assist with a variety of administrative tasks, such as managing schedules, organizing documents, coordinating events, and providing overall support to improve efficiency and productivity.\r\nProvide administrative support to the Executive Assistant, President, and management team.\r\nManage calendars, appointments, meetings, and conference calls, anticipating scheduling needs and adjusting for changes.\r\nPrepare, review, and organize correspondence, reports, presentations, spreadsheets, and meeting materials.\r\nRepresent leadership and the company professionally when interacting with internal teams, vendors, and the public.\r\nHandle incoming calls, greet visitors, and direct inquiries appropriately.\r\nPrepare meeting minutes, Board resolutions, and related documentation as required.\r\nCoordinate domestic and international travel arrangements and reconcile expense reports.\r\nSecure and maintain highly confidential company and employee records.\r\nServe as backup support for managers and administrative staff as needed.\r\nCoordinate scheduling and logistics for laboratory projects, client activities, and internal initiatives.\r\nTrack sample submissions and maintain laboratory documentation in compliance with SOPs and regulatory requirements.\r\nSupport procurement, inventory tracking, and organization of laboratory supplies and equipment.\r\nAssist with laboratory compliance, quality, and safety audits.\r\nEnsure laboratory and office environments remain organized, efficient, and operationally compliant.\r\nAssist with employee onboarding, offboarding, and maintenance of HR records and systems.\r\nCoordinate employee training sessions, internal meetings, and company events.\r\nSupport HR processes including benefits administration, time-off tracking, and internal communications.\r\nExplain and apply company policies and procedures consistently and professionally.\r\nCoordinate small to large meetings, catering events, and internal or external gatherings.\r\nPlan and manage logistics for trade shows, conferences, and company events where Eagle Analytical participates as an exhibitor.\r\nMonitor deadlines and ensure required materials, resources, and participants are prepared in advance.\r\nEnsure adherence to company policies, SOPs, and regulatory standards, including cGMP and ISO requirements.\r\nResearch, compile, and analyze information from multiple sources to support management reporting.\r\nSupport project coordination by tracking timelines, communicating updates, and maintaining interim reports.\r\nCommunicate schedule changes, evolving requirements, and unexpected issues clearly and promptly.\r\nDemonstrate sound judgment, diplomacy, and professionalism when handling sensitive or high-pressure situations.\r\nParticipate in cross-functional team discussions and contribute to achieving company goals.\r\nAssist with special projects as assigned by the Executive Assistant or leadership team.\r\nSupport continuous improvement initiatives across operations, HR, and administration.\r\nServing customers since 2004, Eagle offers the highest quality in preparation testing for sterility, bacterial endotoxins, microbial detection, beyond-use dating (BUD) determination and active ingredient potency. State-of-the-art equipment, combined with the experience and knowledge of our team, makes Eagle the best choice for all testing needs. The Eagle team is committed not only to performing the best quality control testing, but also working relentlessly with our customers on solutions if tests receive unexpected results.","datePosted":"2026-04-09T08:08:27.641Z","dateModified":"2026-04-09T08:08:27.641Z","hiringOrganization":{"@type":"Organization","name":"Eagle Analytical Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Houston","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"080e28c37ca8ea53904e4eda"},"url":"https://jobsearcher.com/jobs/080e28c37ca8ea53904e4eda"}}