{"schemaVersion":"jobsearcher.job.v1","id":"07ec5a02795ab49edb5b3400","url":"https://jobsearcher.com/jobs/07ec5a02795ab49edb5b3400","canonicalUrl":"https://jobsearcher.com/jobs/07ec5a02795ab49edb5b3400","title":"Personal Assistant","description":"*Job Overview*\n\nWe are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate proactive problem-solving skills, technical proficiency, and a keen eye for detail to help our leaders stay focused on strategic priorities. This paid position offers an exciting opportunity to work in a fast-paced environment where your organizational talents will make a significant impact.\n\n*Duties*\n\n* Manage and coordinate comprehensive calendars for executives, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software\n* Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and clarity\n* Organize and facilitate internal communication channels to ensure timely dissemination of information across teams\n* Plan and execute events such as meetings, conferences, and company functions, handling logistics from venue booking to catering arrangements\n* Handle confidential information with discretion while maintaining data entry accuracy in systems like QuickBooks and other bookkeeping tools\n* Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes during meetings, and following up on action items\n* Manage office operations including filing, front desk duties, multi-line phone systems, and overseeing office supplies inventory\n* Coordinate business travel logistics including flight bookings, hotel accommodations, transportation, and itinerary planning using video conferencing software when necessary\n* Assist with administrative tasks such as proofreading documents, transcribing audio recordings, and managing electronic signatures via DocuSign\n\n*Experience*\n\n* Proven experience as a Personal Assistant or Executive Assistant supporting C-suite or senior management teams in a fast-paced environment\n* Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms (e.g., Zoom or Teams)\n* Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously\n* Excellent written and verbal communication skills with professional phone etiquette and internal communication expertise\n* Experience with event planning, project management methodologies, bookkeeping (QuickBooks), and office management procedures\n* Familiarity with data entry processes, clerical tasks, filing systems, and customer service standards\n* Ability to handle confidential information responsibly while demonstrating high levels of professionalism and discretion\n\nJoin us to be part of a vibrant team where your organizational prowess will empower our leadership to excel. Your dedication will help streamline operations and foster an environment of efficiency and collaboration.\n\nPay: $25.04 - $30.16 per hour\n\nBenefits:\n* 401(k)\n* 401(k) matching\n* Flexible schedule\n* Health insurance\n* Paid time off\n* Parental leave\n* Retirement plan\n\nWork Location: In person","company":"Techsys Solutions","rawCompany":"techsys solutions","city":"Austin","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-09-09T09:56:55.167Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Personal Assistant","description":"*Job Overview*\n\nWe are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate proactive problem-solving skills, technical proficiency, and a keen eye for detail to help our leaders stay focused on strategic priorities. This paid position offers an exciting opportunity to work in a fast-paced environment where your organizational talents will make a significant impact.\n\n*Duties*\n\n* Manage and coordinate comprehensive calendars for executives, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software\n* Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and clarity\n* Organize and facilitate internal communication channels to ensure timely dissemination of information across teams\n* Plan and execute events such as meetings, conferences, and company functions, handling logistics from venue booking to catering arrangements\n* Handle confidential information with discretion while maintaining data entry accuracy in systems like QuickBooks and other bookkeeping tools\n* Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes during meetings, and following up on action items\n* Manage office operations including filing, front desk duties, multi-line phone systems, and overseeing office supplies inventory\n* Coordinate business travel logistics including flight bookings, hotel accommodations, transportation, and itinerary planning using video conferencing software when necessary\n* Assist with administrative tasks such as proofreading documents, transcribing audio recordings, and managing electronic signatures via DocuSign\n\n*Experience*\n\n* Proven experience as a Personal Assistant or Executive Assistant supporting C-suite or senior management teams in a fast-paced environment\n* Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms (e.g., Zoom or Teams)\n* Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously\n* Excellent written and verbal communication skills with professional phone etiquette and internal communication expertise\n* Experience with event planning, project management methodologies, bookkeeping (QuickBooks), and office management procedures\n* Familiarity with data entry processes, clerical tasks, filing systems, and customer service standards\n* Ability to handle confidential information responsibly while demonstrating high levels of professionalism and discretion\n\nJoin us to be part of a vibrant team where your organizational prowess will empower our leadership to excel. Your dedication will help streamline operations and foster an environment of efficiency and collaboration.\n\nPay: $25.04 - $30.16 per hour\n\nBenefits:\n* 401(k)\n* 401(k) matching\n* Flexible schedule\n* Health insurance\n* Paid time off\n* Parental leave\n* Retirement plan\n\nWork Location: In person","datePosted":"2026-09-09T09:56:55.167Z","dateModified":"2026-09-09T09:56:55.167Z","hiringOrganization":{"@type":"Organization","name":"Techsys Solutions","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"07ec5a02795ab49edb5b3400"},"url":"https://jobsearcher.com/jobs/07ec5a02795ab49edb5b3400"}}