Grants And Special Projects Coordinator

Salary : $76,902.59 - $119,214.36 AnnuallyLocation : Transportation and Mobility - 290 NE 3rd Ave. Fort Lauderdale, FL 33301, FLJob Type: Full TimeJob Number: FP013-01Department: Transportation and MobilityOpening Date: 05/14/2026Closing Date: 5/29/2026 11:59 PM EasternPOSITION SUMMARYThe City of Fort Lauderdale's Transportation and Mobility (TAM) Department is seeking a skilled and motivated Grants and Special Projects Coordinator to lead the Department's grant lifecycle activities, from researching and writing to administration, compliance, and closeout. This is a high-impact, detail-oriented role that directly supports the City's Transportation and Mobility goals by securing and managing funding from federal, state, and private sources.The ideal candidate is an experienced grant writer and administrator who can manage multiple active grants simultaneously, communicate clearly with funding agencies and internal stakeholders, and ensure the City meets every compliance requirement associated with awarded funding. Experience with transportation-related grants and public sector grant administration is highly preferred.This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees.This job classification is in Management Category III for benefits purposes, which includes Six (6) additional Management Vacation days per calendar year and a monthly vehicle allowance of $250.00.ESSENTIAL JOB FUNCTIONSEssential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.Grant Research & ProspectingResearch and monitor federal, state, local, corporate, and foundation grant opportunities relevant to the Department's transportation, mobility, and capital improvement prioritiesDisseminate grant opportunity information to appropriate staff, divisions, and City leadership in a timely mannerMaintain a forward-looking grant calendar tracking application deadlines, reporting due dates, and award notificationsGrant Writing & Application PreparationLead the preparation and submission of grant applications, including narrative writing, budget development, and assembly of required attachmentsCoordinate with internal departments (Finance, City Attorney's Office, Public Works, etc.) and external consultants to gather information and certifications required for submissionsPrepare Commission Agenda Memos (CAMs) when required to obtain City Commission authorization prior to submitting grant applicationsEnsure all applications meet funding agency requirements and reflect the City's priorities accurately and compellinglySolicit and coordinate the preparation and acquisition of Letters of Support from partner agencies, elected officials, community organizations, and other stakeholders to strengthen grant applicationsGrant Administration & ComplianceMonitor and administer awarded grants to ensure compliance with all applicable local, state, and federal requirements, grant agreement terms, and City policiesPrepare and submit grant progress reports, financial reports, and reimbursement requests on the schedules required by funding agenciesMaintain accurate grant fiscal records; coordinate with the Finance Department to ensure appropriate accounting, draw-down, and reconciliation of grant fundsImplement and maintain automated tracking systems for grant status, budget, and reporting requirementsSupport and coordinate grant audits; prepare documentation and respond to audit inquiries on behalf of the DepartmentAgreements, Commission Items & CoordinationWork with the City Attorney's Office to prepare grant-related interlocal agreements, memoranda of understanding, and other contractual documentsPrepare CAMs and Letters to Commission (LTCs) as required for grant acceptance, agreement execution, and project amendmentsCoordinate special projects and activities with other City departments, governmental agencies, civic organizations, and community partnersSurtax & Other DutiesServe as the City's point of contact for the Broward County Mobility Advancement Program (MAP) SurtaxManage all aspects of the Surtax Funding Agreement lifecycle, from application submission and award coordination to monthly reporting, quarterly financial reports, reimbursement requests, compliance monitoring, contract amendments, and the annual surtax audit conducted by the CountyCoordinate with the County's Office of Economic Development for County Business Enterprise (CBE) goals and approvalsCoordinate approval of contracts with County AttorneyMaintain ongoing communication with Broward County MAP Administration staff to ensure the City remains in good standing with all Surtax funding requirements, deadlines, and County Commission reporting obligationsProvide administrative and project coordination support to the Deputy Director, Department Director, or other management staff as needed, including preparation of reports, correspondence, presentation materials, and agenda itemsPerform related duties as assignedJOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENTMINIMUM JOB REQUIREMENTS:Bachelor's degree in public administration, Finance, Business Administration, Urban Planning, or a closely related field.Three (3) or more years of progressively responsible experience in grant writing, grant administration, or closely related technical research and project coordination. Government experience is preferred.Additional qualifying work experience may substitute for the educational requirement on a year-for-year basis. Completion of coursework at an accredited college or university in a job-related field may also substitute for the required experience on a year-for-year basis.If claiming Veterans' Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your on-line application.PREFERRED QUALIFICATIONS:Prior government experienceKnowledge of federal and state grant compliance requirements, including Uniform Guidance (2 CFR Part 200) for federal awardsStrong analytical and organizational skills; ability to manage multiple grants and deadlines simultaneouslyProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with grant management software or tracking systems is a plusEffective written and verbal communication skills; ability to write clearly for both technical and non-technical audiencesExperience completing project oversight activities for grant-funded capital and transportation projectsAbility to establish and maintain productive working relationships with funding agencies, elected officials, City staff, consultants, and community organizationsAbility to exercise sound judgment and work independently with minimal supervisionAs public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.HOW TO APPLY & SUPPLEMENTAL INFORMATIONApplicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.For technical support with your application, contact from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or emailThe City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.Click for an overview of employment information including our benefits package. Click for additional Federation of Public Employees management benefits.Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Click for more information or to see if you qualify.In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click to view additional information on the Florida Retirement System.01 What is the highest level of education you have completed from an accredited college or university with major coursework in public administration, business administration, finance, urban planning, or a related field? No degree, or degree is in a non-related fieldAssociate's Degree (2 years)Bachelor's Degree (4 years)Master's Degree or higher02 How many years of paid experience do you have writing and submitting grant applications on behalf of a government agency, nonprofit, or similar organization? None1-2 years3-4 years5 or more years03 How many years of paid experience do you have administering awarded grants, including compliance monitoring, financial reporting, and reimbursement requests? NoneLess than 1 year1-2 years3-4 years5 or more years04 Which of the following types of grants have you written or administered? Federal grants (e.g., USDOT, HUD, EPA, FHWA)State appropriations or agency grants (e.g., FDOT, FDEM)County or regional funding programs (e.g., surtax, MPO)Foundation or corporate grantsNone of the above05 Please describe in detail your experience researching and writing grant applications. Include the types of grants written, the funding agencies or programs involved, approximate dollar amounts sought, and whether the applications were awarded. 06 Describe your experience administering and reporting on awarded grants. Include the reporting and compliance requirements you managed, how you tracked grant expenditures and budgets, and whether any audits were conducted on grants under your administration and what the outcomes were. 07 Which of the following best describes your experience reading and managing grant agreements or funding contracts? No experience with grant agreements or contractsI have reviewed grant agreements but was not responsible for managing complianceI have managed compliance under grant agreements with support from legal or finance staffI have independently managed complex grant agreements including compliance, amendments, and reporting with minimal supervision08 Provide a specific example of a reimbursement request you processed, identifying the funding agency and grant program involved. Walk through the full process you followed, from compiling documentation and submitting the request, to reconciling expenditures and monitoring the reimbursement through to receipt of payment. 09 What is the maximum number of active grants you have managed simultaneously? I have not managed multiple grants at the same time2-3 active grants4-6 active grants7 or more active grantsRequired Question