{"schemaVersion":"jobsearcher.job.v1","id":"061a9287856d1ddaaeee83e7","url":"https://jobsearcher.com/jobs/061a9287856d1ddaaeee83e7","canonicalUrl":"https://jobsearcher.com/jobs/061a9287856d1ddaaeee83e7","title":"Operations Coordinator","description":"Job Title: Office & Operations ManagerLocation: On-site, Suwanee, GA 30024About the Role We are looking for a proactive, high-energy Operations Coordinator to be the heartbeat of our staffing agency. In this role, you won't just be managing a physical space; you'll also provide administrative support to our internal team. You will ensure our internal operations are seamless so our team can focus on what they do best: connecting great talent with great companies.Key ResponsibilitiesFinancial Administration: Manage office expenses, vendor invoicing, and payment tracking. Notify the manager and the accounting manager of pending or overdue invoices.Office and Equipment Management: Maintain an efficient, well-run office environment. Coordinate basic IT troubleshooting, manage office supplies, and track equipment inventory.Facilities Management: Maintain lease documentation for multiple office locations and build working relationships with building management teams.Administrative Support: Provide day-to-day administrative support across the organization as needed.Commercial Insurance: Track, update, and distribute Certificates of Insurance in response to client requests.Corporate Compliance: Manage corporate registrations and business licenses to ensure ongoing compliance.Business Development Support: Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials.RFP Support: Support the RFP process by gathering and organizing required company, client, and employee information.Client Portals: Register the company in new prospective client portals and maintain existing registrations with accurate, up-to-date information.Website Oversight: Act as the internal point of contact for the company website managed by a third-party vendor.What You Bring to the TableRelevant Experience: At least 2 years of experience in an office management or administrative role, ideally within staffing, HR, or a sales-driven environment.Organization and Prioritization: Strong ability to juggle multiple priorities in a fast-paced environment while maintaining attention to detail.Technical Skills: Advanced proficiency in Microsoft Office 365, with experience using Applicant Tracking Systems or CRM platforms.Confidentiality: Proven ability to handle sensitive employee and company information with discretion and professionalism.Communication Skills: A natural people person who can communicate clearly and professionally with individuals at all levels, from candidates to senior leadership.","company":"Datasoft Technologies","rawCompany":"datasoft technologies","city":"Suwanee","state":"GA","isRemote":false,"isActive":true,"createdAt":"2026-09-19T08:52:26.948Z","occupations":[{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations Coordinator","description":"Job Title: Office & Operations ManagerLocation: On-site, Suwanee, GA 30024About the Role We are looking for a proactive, high-energy Operations Coordinator to be the heartbeat of our staffing agency. In this role, you won't just be managing a physical space; you'll also provide administrative support to our internal team. You will ensure our internal operations are seamless so our team can focus on what they do best: connecting great talent with great companies.Key ResponsibilitiesFinancial Administration: Manage office expenses, vendor invoicing, and payment tracking. Notify the manager and the accounting manager of pending or overdue invoices.Office and Equipment Management: Maintain an efficient, well-run office environment. Coordinate basic IT troubleshooting, manage office supplies, and track equipment inventory.Facilities Management: Maintain lease documentation for multiple office locations and build working relationships with building management teams.Administrative Support: Provide day-to-day administrative support across the organization as needed.Commercial Insurance: Track, update, and distribute Certificates of Insurance in response to client requests.Corporate Compliance: Manage corporate registrations and business licenses to ensure ongoing compliance.Business Development Support: Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials.RFP Support: Support the RFP process by gathering and organizing required company, client, and employee information.Client Portals: Register the company in new prospective client portals and maintain existing registrations with accurate, up-to-date information.Website Oversight: Act as the internal point of contact for the company website managed by a third-party vendor.What You Bring to the TableRelevant Experience: At least 2 years of experience in an office management or administrative role, ideally within staffing, HR, or a sales-driven environment.Organization and Prioritization: Strong ability to juggle multiple priorities in a fast-paced environment while maintaining attention to detail.Technical Skills: Advanced proficiency in Microsoft Office 365, with experience using Applicant Tracking Systems or CRM platforms.Confidentiality: Proven ability to handle sensitive employee and company information with discretion and professionalism.Communication Skills: A natural people person who can communicate clearly and professionally with individuals at all levels, from candidates to senior leadership.","datePosted":"2026-09-19T08:52:26.948Z","dateModified":"2026-09-19T08:52:26.948Z","hiringOrganization":{"@type":"Organization","name":"Datasoft Technologies","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Suwanee","addressRegion":"GA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"061a9287856d1ddaaeee83e7"},"url":"https://jobsearcher.com/jobs/061a9287856d1ddaaeee83e7"}}