{"schemaVersion":"jobsearcher.job.v1","id":"05b5d3f984c5389513b3ac53","url":"https://jobsearcher.com/jobs/05b5d3f984c5389513b3ac53","canonicalUrl":"https://jobsearcher.com/jobs/05b5d3f984c5389513b3ac53","title":"Lead Program Support Specialist / Program Manager","description":"Position Summary\n\nThe Lead Program Support Specialist/Program Manager provides hands-on program, administrative, operational, project, and event support to the Federal Highway Administration's Turner-Fairbank Highway Research Center (TFHRC). The position serves as the working lead for the program support function and performs the full range of Program Support Specialist duties while coordinating personnel, work priorities, schedules, quality, reporting, continuity, and communications with FHWA.\n\nThe position supports TFHRC senior staff, Office Directors, research personnel, and other stakeholders across daily operations, executive support, correspondence, records management, procurement, travel, meetings and events, laboratory tours, property and inventory management, and fleet activities.\n\nPrimary Responsibilities\n\nServe as the Lead Program Support Specialist and Program Manager for day-to-day contract execution.\nCoordinate staff schedules, work assignments, priorities, workloads, leave, and coverage with FHWA points of contact.\nMaintain communication with the FHWA Contracting Officer's Representative (COR) regarding staffing, schedules, performance, risks, and operational requirements.\nMonitor work quality and ensure accurate, timely completion of assigned activities with minimal Government oversight.\nMentor and support program staff and maintain cross-training and continuity of operations.\nCoordinate with FHWA leadership regarding assignments, schedules, workload, potential problems, and corrective actions.\nPrepare and support required monthly progress and financial reporting.\nSupport senior staff and Office Directors with calendar management, appointments, meetings, schedules, correspondence, reports, briefing materials, and special assignments.\nResearch, compile, analyze, and summarize information from management systems, files, databases, and other sources.\nCoordinate controlled correspondence with senior staff, subject matter experts, and other stakeholders.\nReview and proofread executive and operational correspondence for format, grammar, spelling, punctuation, completeness, and compliance with applicable procedures.\nCoordinate meetings and prepare agendas, presentations, meeting minutes, action items, and follow-up documentation.\nSupport timekeeping, data entry, database maintenance, records management, file establishment, file disposition, and administrative tracking.\nPrepare, route, submit, monitor, and track procurement requests, purchase-waiver approvals, and closeout memoranda.\nCoordinate official travel, including transportation, lodging, rental vehicles, travel authorizations, vouchers, advances, and itineraries.\nPlan and coordinate laboratory tours, meetings, special events, stakeholder engagements, and other TFHRC activities.\nSupport planning and execution of the Transportation Research Board (TRB)/FHWA Annual Meeting, including attendee tracking, equipment lists, meeting-space coordination, calendars, shuttle schedules, and onsite support.\nSupport inventory and supply management, Government property tracking, and periodic inventory assessments.\nSupport Government vehicle/fleet activities, including GSA coordination, maintenance, licensing and registration, mileage reporting, fuel reporting, and required fleet documentation.\nIdentify process improvements and more efficient methods for accomplishing administrative and operational requirements.\nPrepare correspondence, reports, technical papers, tables, charts, graphs, presentations, and Government forms.\nAssist with employee security documentation, onboarding, badging, system access, and personnel replacement activities.\nMaintain confidentiality and appropriately safeguard Government, proprietary, and sensitive information.\n\nRequired Qualifications\n\nHigh School Diploma or GED.\nMinimum four years of experience performing office administration duties independently and without day-to-day direction.\nDemonstrated ability to manage multiple concurrent assignments and changing priorities with minimal supervision.\nAccurate typing speed of at least 35 words per minute.\nStrong written and oral communication skills.\nHigh proficiency in grammar, spelling, punctuation, proofreading, and preparation of standard and executive-level documents.\nDemonstrated experience communicating professionally with personnel at all organizational levels.\nStrong organizational, customer-service, problem-solving, critical-thinking, and business-judgment skills.\nAbility to work independently, exercise discretion, protect confidential information, and produce accurate work under deadlines.\nFamiliarity with the Government Style Manual.\nAbility to work onsite at TFHRC in McLean, Virginia.\nAbility to satisfy USDOT/FHWA personnel-security and badging requirements.\nValid state-issued driver's license for duties requiring operation of Government-owned vehicles.\n\nRequired Technical/Software Capabilities\n\nDemonstrated proficiency or working knowledge, as applicable, with:\n\nMicrosoft Word, Excel, PowerPoint, Outlook, Access, and SharePoint\nGoogle Docs, Sheets, Slides, Calendar, Google Meet, and Google Workspace\nAdobe Acrobat\nSQL\nWeb browsers and web-based business applications\nVirtual meeting and conference applications\nAutomated travel-management systems\nTime and attendance systems\nAdministrative tracking and data-entry systems\n\nThe position must also be capable of independently navigating FHWA/DOT operational systems with little to no Government assistance, including E2 Travel, EDMS, PRISM, CASTLE, and Delphi.\n\nLocation\n\nTurner-Fairbank Highway Research Center, McLean, VA.\n\nWork Arrangement\n\nPrimarily onsite; occasional telework may be authorized by FHWA.\n\nSecurity\n\nMust successfully complete required USDOT/FHWA background investigation, badging, and system-access requirements.","company":"Sdsolutionsll","rawCompany":"sdsolutionsll","city":"McLean","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-09-24T11:38:49.227Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"926120","title":"Regulation and Administration of Transportation Programs","slug":"regulation-and-administration-of-transportation-programs"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"237310","title":"Highway, Street, and Bridge Construction","slug":"highway-street-and-bridge-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Lead Program Support Specialist / Program Manager","description":"Position Summary\n\nThe Lead Program Support Specialist/Program Manager provides hands-on program, administrative, operational, project, and event support to the Federal Highway Administration's Turner-Fairbank Highway Research Center (TFHRC). The position serves as the working lead for the program support function and performs the full range of Program Support Specialist duties while coordinating personnel, work priorities, schedules, quality, reporting, continuity, and communications with FHWA.\n\nThe position supports TFHRC senior staff, Office Directors, research personnel, and other stakeholders across daily operations, executive support, correspondence, records management, procurement, travel, meetings and events, laboratory tours, property and inventory management, and fleet activities.\n\nPrimary Responsibilities\n\nServe as the Lead Program Support Specialist and Program Manager for day-to-day contract execution.\nCoordinate staff schedules, work assignments, priorities, workloads, leave, and coverage with FHWA points of contact.\nMaintain communication with the FHWA Contracting Officer's Representative (COR) regarding staffing, schedules, performance, risks, and operational requirements.\nMonitor work quality and ensure accurate, timely completion of assigned activities with minimal Government oversight.\nMentor and support program staff and maintain cross-training and continuity of operations.\nCoordinate with FHWA leadership regarding assignments, schedules, workload, potential problems, and corrective actions.\nPrepare and support required monthly progress and financial reporting.\nSupport senior staff and Office Directors with calendar management, appointments, meetings, schedules, correspondence, reports, briefing materials, and special assignments.\nResearch, compile, analyze, and summarize information from management systems, files, databases, and other sources.\nCoordinate controlled correspondence with senior staff, subject matter experts, and other stakeholders.\nReview and proofread executive and operational correspondence for format, grammar, spelling, punctuation, completeness, and compliance with applicable procedures.\nCoordinate meetings and prepare agendas, presentations, meeting minutes, action items, and follow-up documentation.\nSupport timekeeping, data entry, database maintenance, records management, file establishment, file disposition, and administrative tracking.\nPrepare, route, submit, monitor, and track procurement requests, purchase-waiver approvals, and closeout memoranda.\nCoordinate official travel, including transportation, lodging, rental vehicles, travel authorizations, vouchers, advances, and itineraries.\nPlan and coordinate laboratory tours, meetings, special events, stakeholder engagements, and other TFHRC activities.\nSupport planning and execution of the Transportation Research Board (TRB)/FHWA Annual Meeting, including attendee tracking, equipment lists, meeting-space coordination, calendars, shuttle schedules, and onsite support.\nSupport inventory and supply management, Government property tracking, and periodic inventory assessments.\nSupport Government vehicle/fleet activities, including GSA coordination, maintenance, licensing and registration, mileage reporting, fuel reporting, and required fleet documentation.\nIdentify process improvements and more efficient methods for accomplishing administrative and operational requirements.\nPrepare correspondence, reports, technical papers, tables, charts, graphs, presentations, and Government forms.\nAssist with employee security documentation, onboarding, badging, system access, and personnel replacement activities.\nMaintain confidentiality and appropriately safeguard Government, proprietary, and sensitive information.\n\nRequired Qualifications\n\nHigh School Diploma or GED.\nMinimum four years of experience performing office administration duties independently and without day-to-day direction.\nDemonstrated ability to manage multiple concurrent assignments and changing priorities with minimal supervision.\nAccurate typing speed of at least 35 words per minute.\nStrong written and oral communication skills.\nHigh proficiency in grammar, spelling, punctuation, proofreading, and preparation of standard and executive-level documents.\nDemonstrated experience communicating professionally with personnel at all organizational levels.\nStrong organizational, customer-service, problem-solving, critical-thinking, and business-judgment skills.\nAbility to work independently, exercise discretion, protect confidential information, and produce accurate work under deadlines.\nFamiliarity with the Government Style Manual.\nAbility to work onsite at TFHRC in McLean, Virginia.\nAbility to satisfy USDOT/FHWA personnel-security and badging requirements.\nValid state-issued driver's license for duties requiring operation of Government-owned vehicles.\n\nRequired Technical/Software Capabilities\n\nDemonstrated proficiency or working knowledge, as applicable, with:\n\nMicrosoft Word, Excel, PowerPoint, Outlook, Access, and SharePoint\nGoogle Docs, Sheets, Slides, Calendar, Google Meet, and Google Workspace\nAdobe Acrobat\nSQL\nWeb browsers and web-based business applications\nVirtual meeting and conference applications\nAutomated travel-management systems\nTime and attendance systems\nAdministrative tracking and data-entry systems\n\nThe position must also be capable of independently navigating FHWA/DOT operational systems with little to no Government assistance, including E2 Travel, EDMS, PRISM, CASTLE, and Delphi.\n\nLocation\n\nTurner-Fairbank Highway Research Center, McLean, VA.\n\nWork Arrangement\n\nPrimarily onsite; occasional telework may be authorized by FHWA.\n\nSecurity\n\nMust successfully complete required USDOT/FHWA background investigation, badging, and system-access requirements.","datePosted":"2026-09-24T11:38:49.227Z","dateModified":"2026-09-24T11:38:49.227Z","hiringOrganization":{"@type":"Organization","name":"Sdsolutionsll","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"McLean","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"05b5d3f984c5389513b3ac53"},"url":"https://jobsearcher.com/jobs/05b5d3f984c5389513b3ac53"}}