Faculty Support Administration Specialist (College of Law)

Job Title: Faculty Support Administration Specialist (College of Law)Location: Tallahassee, FLRegular/Temporary: RegularFull/Part Time: Full-TimeJob ID: 62540DepartmentCollege of LawResponsibilitiesThis position is a member of the Faculty Support Office. Provides professional administrative support to the faculty at the College of Law. Performs a wide variety of high-level and complex duties for assigned faculty in support of their teaching, service, and research assignments. Responsibilities include:Provides assistance to assigned faculty members, including but not limited to: updating course documents (such as syllabi, calendars, course rosters, attendance sheets, placards, assignments, discussion boards, and tests), organizing conference calls, reserving meeting spaces, and handling request for technology; typing, and editing/proofreading documents, typing administrative forms and class materials, maintaining student attendance records, and preparing photo rosters, note cards, and seating charts. Maintains a complete record of assignments completed for faculty members, for ready access by faculty and other staff members. May use LexisNexis and Westlaw research databases in order to support faculty research. Serves as primary administrative contact for faculty on textbook ordering. Textbook ordering entails facilitating communication between faculty, bookstores and textbook publishers, and maintaining current book list on College of Law web site. Ensures that the College of Law is in compliance with the University guidelines and deadlines. May assist with completing large mail outs and drafting informational flyers.Assists with the preparation of exam materials and helps administer exams each semester. Responsibilities include, but not limited to, typing, copying, preparing supplemental exam materials; distributing, collecting, and securing all exam materials.Will work in Canvas, FEAS, Zoom, and Student Central. Must know how to use Docusign and advanced Microsoft and will assist with Textbook ordering/adoptions. Canvas support entails posting of assignments, syllabi, other announcements/links to faculty Canvas, populating Canvas course lists, creating and posting quizzes, assisting adjunct faculty with creation of FSUID and course Canvas, creating Zoom sessions for synchronous online courses, and facilitating Canvas training for all faculty. FEAS database management includes maintaining the CV data for all assigned faculty, and soliciting annual updates from faculty members.Helps faculty with travel: requests, expense reimbursements, etc. Provides support for conferences and other special events as needed. Serves as liaison to internal and external agencies for faculty, including visiting faculty by providing information regarding their travel agenda, class schedule, class cancellations, office hours, etc.Provides back-up coverage for other faculty support staff and to other offices and clinics as assigned by the Faculty Support Program Manager. Required to take annual training for: Canvas, travel, and FEAS.Participates in professional development/training activities and interdepartmental meetings. Provides training to faculty and staff on Canvas, FEAS, Zoom, etc.QualificationsBachelor's degree and two years of experience; or a high school diploma/equivalent and six years of relevant experience. (Note: a combination of post high school education and experience equal to six years.)Other InformationYou’ll be working with some of the sharpest legal minds around — scholars in everything from intellectual property to constitutional criminal procedure, from natural resource law to the First Amendment, and so much more. So, if you’re organized, tech-savvy, service-minded, and ready to work with a tight-knit, mission-driven team — please apply. Come help us shape the next generation of legal change makers… and have fun while doing it.University InformationOne of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!Learn more about our university and campuses.FSU Total RewardsFSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To ApplyIf qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.ConsiderationsThis is an A&P position.This position requires successful completion of a criminal history background check.This is an on-campus, in-person position. The standard work hours are Monday–Friday 8:00 AM–5:00 PM, however staff should be able to work a flexible schedule, including evenings, weekends, and during finals, as needed.Equal Employment OpportunityFSU is an Equal Employment Opportunity Employer.