Office Management/ Staff Officer

Office Management/Staff OfficerLocation Springfield, VAExperience 7 yrsClearance TS/SCI As a Office Coordinator-- – join S2 Analytical Solutions and the customer to facilitate the mission of national security and humanitarian leadership by shaping information-driven decision-making with innovative IT solutions!”Job Overview Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation. The skill of problem identification, analysis, and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspective. Provides general or specialized administrative support to offices and programs. They develop pertinent information and provide to the Government POC for communication to varied audiences (e.g. DoD, IC, Federal Government, Congress, the media, the public, the international community, and private industry) by extracting and organizing information for briefings, read-ahead and other materials and/or recording and publishing Meeting Minutes with particular attention to detail and quality. May provide other administrative duties listed (scheduling and coordinating meetings, calendars, travel and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with standards; prepares and distributes briefing and read-ahead materials; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves). Experience in taking instructions, meeting deadlines, and completing assignments or actions in accordance with established administrative processes and procedures. General office administrative process, procedure, and PC software knowledge. Comprehensive understanding of Microsoft Office Applications.DutiesApply knowledge and understanding of complex issues, policies, and objectives. Perform a wide range of functions and tasks which require vision and proficiency in developing, explaining, and implementing policy and guidance. Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation. Develop pertinent information and communicate it to various audiences in a timely through written and oral briefings, white papers, and other media. Contribute to internal office policy development and clarification to ensure mission objectives. Communicate effectively with people at all staff levels, both internal and external to the organization.Recommend operating procedures to improve workflow to ensure consistency of methods.Ensure the timely execution of internal and external taskings, to include preparing for meetings and special events. Monitor, maintain status, and provide weekly reporting on open actions Tracking actions to a thorough, professional and on-time completion, to include determining appropriateness of responses, taking appropriate action to ensure responses are provided by the due date, and coordinating with internal and external action officers as required Manage electronic tracking and processing systems at the Customer and SI levels. Skilled in problem identification, analysis, and resolution. Experience working the design of new processes and documenting improvements and the ability to direct implementation activities. Provides administrative and technical support as tasked, to include filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports using DTS/MET; assist in the review and update of standard operating procedures (SOPs). Lead and perform on special projects, as required. Ensure timely delivery of products and services to meet master schedules and program milestones. Escort visitors and in specialized areas. RequiredShall have a Bachelor’s Degree or equivalent experience in the related field. Minimum 7 years of experience in the Office Management/Staff Officer Support field. Shall have demonstrated experience with administrative support, to include filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports; assist in the review and update of standard operating procedures (SOPs). Shall have demonstrated experience working with executive-level clients in IC, DoD or Federal government. Shall have demonstrated experience utilizing MS Office Suite (MS Word, Excel, PowerPoint, Outlook).DesiredDemonstrated ability to successfully work with and adapt to personnel at all levels; deal with high visibility situations and work effectively under the pressure of rigid deadlines. Demonstrated problem solving and innovation skills; work without direct supervision and possess excellent interpersonal and customer service skills. Demonstrated experience utilizing the Defense Travel System (DTS); Mission Execution Tracker (MET) to track and schedule travel. Demonstrated experience utilizing Peoplesoft.S2 is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.S2 prohibits third-party solicitation from any recruiter or outside source regardless of the cause being represented.Program Management SupportExperience Required 12 years of total experience with 8 years specialized experienceLocation St. Louis, MOClearance Required Active TS/SCIDescription of Work The contractor shall provide specific Total Lifecycle Acquisition Management Support Services to the Foundation GEOINT Integrated Program Office (IPF), support offices, and customers across multiple projects.Provide advice to assist the government in planning, managing, and executing programs and projects. Evaluate performance, execution risks, and make comprehensive recommendations to the Government. Support the government in successful execution throughout the entire lifecycle of designated efforts from concept to deactivation & disposal. Create program documents, plans, and other related artifacts as well as review, evaluate, and assess existing requirements, documents, plans, and other related artifacts for accuracy, consistency, and compliance. Support program management, business management, and budget execution reviews and provide feedback to the Government. Support IPF programs in all program finance related issues to include assessing, coordinating, scheduling, and executing briefings for management. Provide analysis (to include “what ifs”) and coordination of program level and division-level financial management plans (to include POM inputs) and reports, to include Fiscal Year spend plans, variance analysis, and corrective action plans. Assist IPF government representatives in developing annual IPF spend plan and POM that articulates short, mid, and long term goals for the IPF as well as deliverables. Assist with assessing realism of contractor cost estimates submitted in response to Government Requests for Change (RFC) or impact assessment requests. Support Source and IPF in coordinated planning of acquisition, budget, and operational activities to enable the success of the holistic Foundation GEOINT capabilities. Develop independent program office cost estimates for future requirements in support of program activities, new requirements, and acquisition processes. Develop program level cost models and documentation and improve estimating methods and techniques through the collection, normalization and analysis of cost and technical data. Assist with the production of documentation to support new acquisitions and follow on contracts. Assist with collaboration and integration both within the IPO and between the IPO and its partners/customers including but not limited to other program offices, the sensor office, the infrastructure team, the SAM office, financial management offices, contracting officers, and Source. Prepare and submit detailed minutes, notes regarding TEMs, reviews and milestone events. Conduct briefings, Technical Exchange Meetings (TEMs), and events. Assist the program office with preparation and coordination of delivery orders, task orders, requirements documents, briefings, and performance statements, as applicable. Participate in major program milestones and use expertise to identify and raise programmatic issues as well as solutions for those issues. Evaluate programmatic impacts of architectural direction and guidance, and recommended paths forward. Provide program management level awareness and tracking of IPF SPIDs and security processes. Assist with drafting and presenting IPO and project presentations to external organizations and customers. Monitor the status of designated Foundation GEOINT operational systems and support the resolution of operational issues and track test events and related software deliveries. Provide recommendations to improve the program management processes that IPF leads and/or participates in and assist the government in implementing process improvements. Assist the government in responding to senior leadership requests. Provide program management advice and recommendations for alternative courses of action and strategies to effectively deliver Foundation GEOINT capabilities. Maintain the IPO roadmap following customer prescribed policies. Provide expertise and techniques to incorporate best practice Agile development and Agile program management methods into acquisition programs. Assist government program managers in providing answers/input on funding from the customer, OUSD(I), DNI and Congress. Assist in writing and defending Overseas Contingency Operations Funds and IPO unfunded requirements. RequiredDemonstrated specialized experience with DoD, or other IC Agencies acquisition processes and procedures. Demonstrated specialized experience in program/project management. Demonstrated specialized experience in applying systems engineering processes, requirements analysis, interface definition, and detailed implementation planning of large complex systems or enterprises and enterprise-wide interoperability. Bachelor’s degree or higher in a business, computer science, or engineering related fieldDesiredDemonstrated experience providing long-term, direct acquisition and program management support services to the customer at the NSG Segment level. Certified as a Program/Project Management Professional or DAWIA certification (levels II or III) in IT, PM, or SPRDE or certified Scaled Agile Framework Agilist (SA). Demonstrated experience and practical application with IC or DoD budgeting and financial tools and processes. Demonstrated experience with the customer’s Process and tools, to include System Engineering, Acquisition, Configuration Management, Readiness and Security.S2 prohibits third-party solicitation from any recruiter or outside source regardless of the cause being represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.DutiesApply knowledge and understanding of complex issues, policies, and objectives. Perform a wide range of functions and tasks which require vision and proficiency in developing, explaining, and implementing policy and guidance. Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation. Develop pertinent information and communicate it to various audiences in a timely through written and oral briefings, white papers, and other media. Contribute to internal office policy development and clarification to ensure mission objectives. Communicate effectively with people at all staff levels, both internal and external to the organization.Recommend operating procedures to improve workflow to ensure consistency of methods.Ensure the timely execution of internal and external taskings, to include preparing for meetings and special events. Monitor, maintain status, and provide weekly reporting on open actions Tracking actions to a thorough, professional and on-time completion, to include determining appropriateness of responses, taking appropriate action to ensure responses are provided by the due date, and coordinating with internal and external action officers as required Manage electronic tracking and processing systems at the Customer and SI levels. Skilled in problem identification, analysis, and resolution. Experience working the design of new processes and documenting improvements and the ability to direct implementation activities. Provides administrative and technical support as tasked, to include filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports using D 9888 <![CDATA[Program Management Support