{"schemaVersion":"jobsearcher.job.v1","id":"014dbde8cbb110a33423f6cd","url":"https://jobsearcher.com/jobs/014dbde8cbb110a33423f6cd","canonicalUrl":"https://jobsearcher.com/jobs/014dbde8cbb110a33423f6cd","title":"Hybrid Program Coordinator","description":"Hybrid Program Coordinator\n\nPay Rate: $40/hr\n\nEmployment Type: Contract\n\nDuration: 6 Months with possible extension\n\nSchedule: Monday Friday\n\nLocation: Palo Alto, CA (Hybrid) (minimum of 3 days in the office)\n\nJob Code: JPC-12604\n\nPosition Overview\n\nTekberry is seeking a highly qualified Program Coordinator to work with our client, an internationally renowned university, to support the industry programs team efforts, meetings, and portfolio. Working closely with the Director of Industry Programs, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students as well as industry partners and visitors - coordinating logistics, communications, and administrative support.\n\nThis full-time, 6-month hybrid position (40 hours/week) has an on-site anchor day on Tuesdays and is at least three days a week on campus. It offers an excellent opportunity to gain hands-on experience in program and event management.\n\nCoordinate logistics for meetings, delegation/visits, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.\nCompose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.\nCreate, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.\nAssist with other unit and/or coordinator's workshops, and program-specific events during peak programming periods.\n\nMonitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for the director's communications and follow-up. Provide administrative and logistical support for industry research collaborators on an as-needed basis, including coordination with relevant departments and personnel.\n\nManage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events\n\nTrack program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters.\n\nOversee office supplies, shared space, and day-to-day operational needs\nManage calendars and travel for leadership, and support internal data management and tracking projects.\nHigh school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.\nExperience working in a similar hybrid academic-industry environment and being comfortable working in a fast-paced, evolving setting.\nStrong written and verbal communication skills, with the ability to work effectively with a variety of stakeholders.\nFlexibility and adaptability, including the ability to adjust priorities and respond to changing needs within a growing unit, as well as the ability to work independently, take initiative, and collaborate effectively as part of a team\n\nAs a Tekberry W2 employee, you will have access to health benefits, including medical, dental, and vision coverage, based on eligibility.\n\nTekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).\n\nBy applying to this position, you agree to receive text message updates from Tekberry regarding your application status. Msg & data rates may apply. Reply STOP to opt out.\n\n#INDHP","company":"Tekberry","rawCompany":"tekberry","city":"Stanford","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-09-09T10:22:10.419Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Hybrid Program Coordinator","description":"Hybrid Program Coordinator\n\nPay Rate: $40/hr\n\nEmployment Type: Contract\n\nDuration: 6 Months with possible extension\n\nSchedule: Monday Friday\n\nLocation: Palo Alto, CA (Hybrid) (minimum of 3 days in the office)\n\nJob Code: JPC-12604\n\nPosition Overview\n\nTekberry is seeking a highly qualified Program Coordinator to work with our client, an internationally renowned university, to support the industry programs team efforts, meetings, and portfolio. Working closely with the Director of Industry Programs, the coordinator will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students as well as industry partners and visitors - coordinating logistics, communications, and administrative support.\n\nThis full-time, 6-month hybrid position (40 hours/week) has an on-site anchor day on Tuesdays and is at least three days a week on campus. It offers an excellent opportunity to gain hands-on experience in program and event management.\n\nCoordinate logistics for meetings, delegation/visits, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.\nCompose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.\nCreate, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.\nAssist with other unit and/or coordinator's workshops, and program-specific events during peak programming periods.\n\nMonitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for the director's communications and follow-up. Provide administrative and logistical support for industry research collaborators on an as-needed basis, including coordination with relevant departments and personnel.\n\nManage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events\n\nTrack program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters.\n\nOversee office supplies, shared space, and day-to-day operational needs\nManage calendars and travel for leadership, and support internal data management and tracking projects.\nHigh school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.\nExperience working in a similar hybrid academic-industry environment and being comfortable working in a fast-paced, evolving setting.\nStrong written and verbal communication skills, with the ability to work effectively with a variety of stakeholders.\nFlexibility and adaptability, including the ability to adjust priorities and respond to changing needs within a growing unit, as well as the ability to work independently, take initiative, and collaborate effectively as part of a team\n\nAs a Tekberry W2 employee, you will have access to health benefits, including medical, dental, and vision coverage, based on eligibility.\n\nTekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).\n\nBy applying to this position, you agree to receive text message updates from Tekberry regarding your application status. Msg & data rates may apply. Reply STOP to opt out.\n\n#INDHP","datePosted":"2026-09-09T10:22:10.419Z","dateModified":"2026-09-09T10:22:10.419Z","hiringOrganization":{"@type":"Organization","name":"Tekberry","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Stanford","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"014dbde8cbb110a33423f6cd"},"url":"https://jobsearcher.com/jobs/014dbde8cbb110a33423f6cd"}}