{"schemaVersion":"jobsearcher.job.v1","id":"01385c5b6fa41d412dbd9dfd","url":"https://jobsearcher.com/jobs/01385c5b6fa41d412dbd9dfd","canonicalUrl":"https://jobsearcher.com/jobs/01385c5b6fa41d412dbd9dfd","title":"Invoice Coordinator","description":"GAC Appleton\n\nAt Gulfstream, our people are at the heart of everything we do. We believe in inspiring and empowering every individual to reach their fullest potential. From workforce development and meaningful connections to a culture of trust, respect, and integrity, we invest in our employees so they can do their best work and achieve success together. Creating and delivering the world's finest aviation experience starts with our people and when our people thrive, so does our mission.\n\nIf you enjoy working with customers, managing financial transactions, and keeping business operations running smoothly, this is an opportunity to make an impact in a fast-paced aviation environment. As an Invoice Coordinator, you'll play a key role in finalizing invoices, processing customer billing, handling fuel charges, running credit card transactions, and supporting warranty claim activities. Your attention to detail and customer-focused approach will help ensure accurate billing, timely payments, and an exceptional customer experience.\n\nScheduled Hours: Monday through Friday, 7:00 AM to 3:30 PM\n\nWhy Gulfstream\nCompetitive salary.\nComprehensive benefits package.\nGenerous paid time off.\nWork in a collaborative and customer-focused environment.\nBuild valuable experience in aviation business operations and customer billing.\nOpportunities for professional growth and career advancement.\nBe part of a team that values quality, accountability, and exceptional service.\n\nWhat You Will Do\nFinalize customer invoices and ensure billing information is accurate and complete.\nProcess customer payments, including credit card transactions.\nPrepare and distribute invoices for maintenance services, fuel purchases, and other customer charges.\nSupport warranty claim processing and maintain associated records.\nProcess third-party maintenance provider invoices for payment and verify supporting documentation.\nGenerate service center work orders and purchase requests to support customer billing and cost recovery.\nCreate requisitions and maintain purchase order information for maintenance providers.\nResearch billing discrepancies and coordinate with internal teams and service providers to resolve issues.\nMaintain databases and electronic records related to billing, claims, and payment activity.\nConfirm receipt of materials, cores, and maintenance documentation associated with maintenance transactions.\nReconcile vendor account statements and provide account updates as required.\nMaintain organized invoice files and transaction records.\nCommunicate professionally with customers, vendors, and internal stakeholders regarding billing and payment matters.\nSupport business operations through accurate recordkeeping and timely invoice processing.\nPerform other duties as assigned.\n\nWhat You Will Bring\nHigh School Diploma or GED required.\nTwo years of administrative, billing, invoice management, payment processing, or related experience.\nExperience preparing invoices, processing payments, or supporting customer accounts.\nBasic knowledge of Microsoft Excel.\nProficiency with Microsoft Windows, Word, Excel, and PowerPoint.\nStrong attention to detail and organizational skills.\nAbility to manage multiple tasks while maintaining accuracy.\nStrong customer service and problem-solving skills.\nExcellent verbal and written communication skills.\nExperience with Corridor and OnBase payment systems preferred.\nAbility to work effectively in a team environment.\nMust be able to read, write, speak, and understand the English language.\n\nApply Now\n\nIf you are organized, customer-focused, and enjoy working with invoices, billing, payment processing, and business operations, we encourage you to apply.\n\nJoin Gulfstream and help us create and deliver the world's finest aviation experience.\n\nEducation and Experience Requirements\nHigh School Diploma or GED required. 2 years of administrative and/or invoice management/payment experience. Must be proficient in the operation of standard office equipment and telecommunications equipment.\n\nPosition Purpose:\n\nUnder moderate supervision, provides support in processing third party maintenance provider invoices for payment and preparing Service Center Work Orders to facilitate preparation of customer invoices to recover program costs. Works closely with higher level invoice coordinators, program maintenance coordinators and other maintenance providers to ensure timely invoice payment and maintain accounts in good standing to facilitate future maintenance requests to support fleet requirements.\nJob Description\n\nPrinciple Duties and Responsibilities:\n\nEssential Functions:\nProcesses 3rd party maintenance provider invoices for payment ensuring claim matches maintenance authorization document. .\n\nMaintain database of all claims processed and pertinent data parameters.\n\nGenerate Service Center Work Orders and Purchase Requests to facilitate distribution of cost and revenue. .\n\nGenerate requisitions to open shell Purchase Orders for assignment to maintenance providers for unscheduled maintenance activities and update database information. Ensure adequate inventory is available to support fleet requirements. .\n\nPerform research and interface with program support organizations, as necessary to process claims for payment.\n\nMaintain electronic records of all data related to adjudicated claims.\n\nConfirm receipt of material/cores and Computerized Maintenance Data for each maintenance transaction.\n\nReconciles 3rd party maintenance provider account statements and provides updates, as required.\n\nAdditional Functions:\nMaintains completed invoice files and records. .\n\nPerforms other duties as required. and assigned by Business Manager. .\n\nPerform other duties as assigned.\n\nOther Requirements:\nMust be proficient in the use of Microsoft Windows, Word, Excel, and PowerPoint.\n\nSome experience in Corridor and OnBase payment systems preferred.\n\nExcellent written and verbal communication skills.\n\nA credit history check from a national credit bureau will be conducted for all candidates for this position including new hires and current employees seeking promotion or transfer.This job requires one to be able to read, write, speak, and understand the English language.\n\nAdditional Information\n\nRequisition Number: 235844\n\nCategory: Service Center\n\nPercentage of Travel: Up to 25%\n\nShift: First\n\nEmployment Type: Full-time\n\nPosting End Date: 09/11/2026\n\nEqual Opportunity Employer / Individuals with Disabilities / Protected Veterans\n\nGulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.\n\n Legal Information | Site Utilities | Contacts | Sitemap\nCopyright © 2025 Gulfstream Aerospace Corporation. All Rights Reserved. A General Dynamics Company.\n\nGulfstream Aerospace Corporation, a wholly-owned subsidiary of General Dynamics (NYSE: GD), designs, develops, manufactures, markets, services and supports the world's most technologically-advanced business jet aircraft","company":"Gulfstreamaerospace","rawCompany":"gulfstreamaerospace","city":"Appleton","state":"WI","isRemote":false,"isActive":false,"createdAt":"2026-09-11T10:50:57.689Z","occupations":[{"code":"43-3021.00","title":"Billing and Posting Clerks","slug":"billing-and-posting-clerks"},{"code":"43-5061.00","title":"Production, Planning, and Expediting Clerks","slug":"production-planning-and-expediting-clerks"},{"code":"43-4151.00","title":"Order Clerks","slug":"order-clerks"}],"industries":[{"code":"336411","title":"Aircraft Manufacturing","slug":"aircraft-manufacturing"},{"code":"488190","title":"Other Support Activities for Air Transportation","slug":"other-support-activities-for-air-transportation"},{"code":"336413","title":"Other Aircraft Parts and Auxiliary Equipment Manufacturing","slug":"other-aircraft-parts-and-auxiliary-equipment-manufacturing"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Invoice Coordinator","description":"GAC Appleton\n\nAt Gulfstream, our people are at the heart of everything we do. We believe in inspiring and empowering every individual to reach their fullest potential. From workforce development and meaningful connections to a culture of trust, respect, and integrity, we invest in our employees so they can do their best work and achieve success together. Creating and delivering the world's finest aviation experience starts with our people and when our people thrive, so does our mission.\n\nIf you enjoy working with customers, managing financial transactions, and keeping business operations running smoothly, this is an opportunity to make an impact in a fast-paced aviation environment. As an Invoice Coordinator, you'll play a key role in finalizing invoices, processing customer billing, handling fuel charges, running credit card transactions, and supporting warranty claim activities. Your attention to detail and customer-focused approach will help ensure accurate billing, timely payments, and an exceptional customer experience.\n\nScheduled Hours: Monday through Friday, 7:00 AM to 3:30 PM\n\nWhy Gulfstream\nCompetitive salary.\nComprehensive benefits package.\nGenerous paid time off.\nWork in a collaborative and customer-focused environment.\nBuild valuable experience in aviation business operations and customer billing.\nOpportunities for professional growth and career advancement.\nBe part of a team that values quality, accountability, and exceptional service.\n\nWhat You Will Do\nFinalize customer invoices and ensure billing information is accurate and complete.\nProcess customer payments, including credit card transactions.\nPrepare and distribute invoices for maintenance services, fuel purchases, and other customer charges.\nSupport warranty claim processing and maintain associated records.\nProcess third-party maintenance provider invoices for payment and verify supporting documentation.\nGenerate service center work orders and purchase requests to support customer billing and cost recovery.\nCreate requisitions and maintain purchase order information for maintenance providers.\nResearch billing discrepancies and coordinate with internal teams and service providers to resolve issues.\nMaintain databases and electronic records related to billing, claims, and payment activity.\nConfirm receipt of materials, cores, and maintenance documentation associated with maintenance transactions.\nReconcile vendor account statements and provide account updates as required.\nMaintain organized invoice files and transaction records.\nCommunicate professionally with customers, vendors, and internal stakeholders regarding billing and payment matters.\nSupport business operations through accurate recordkeeping and timely invoice processing.\nPerform other duties as assigned.\n\nWhat You Will Bring\nHigh School Diploma or GED required.\nTwo years of administrative, billing, invoice management, payment processing, or related experience.\nExperience preparing invoices, processing payments, or supporting customer accounts.\nBasic knowledge of Microsoft Excel.\nProficiency with Microsoft Windows, Word, Excel, and PowerPoint.\nStrong attention to detail and organizational skills.\nAbility to manage multiple tasks while maintaining accuracy.\nStrong customer service and problem-solving skills.\nExcellent verbal and written communication skills.\nExperience with Corridor and OnBase payment systems preferred.\nAbility to work effectively in a team environment.\nMust be able to read, write, speak, and understand the English language.\n\nApply Now\n\nIf you are organized, customer-focused, and enjoy working with invoices, billing, payment processing, and business operations, we encourage you to apply.\n\nJoin Gulfstream and help us create and deliver the world's finest aviation experience.\n\nEducation and Experience Requirements\nHigh School Diploma or GED required. 2 years of administrative and/or invoice management/payment experience. Must be proficient in the operation of standard office equipment and telecommunications equipment.\n\nPosition Purpose:\n\nUnder moderate supervision, provides support in processing third party maintenance provider invoices for payment and preparing Service Center Work Orders to facilitate preparation of customer invoices to recover program costs. Works closely with higher level invoice coordinators, program maintenance coordinators and other maintenance providers to ensure timely invoice payment and maintain accounts in good standing to facilitate future maintenance requests to support fleet requirements.\nJob Description\n\nPrinciple Duties and Responsibilities:\n\nEssential Functions:\nProcesses 3rd party maintenance provider invoices for payment ensuring claim matches maintenance authorization document. .\n\nMaintain database of all claims processed and pertinent data parameters.\n\nGenerate Service Center Work Orders and Purchase Requests to facilitate distribution of cost and revenue. .\n\nGenerate requisitions to open shell Purchase Orders for assignment to maintenance providers for unscheduled maintenance activities and update database information. Ensure adequate inventory is available to support fleet requirements. .\n\nPerform research and interface with program support organizations, as necessary to process claims for payment.\n\nMaintain electronic records of all data related to adjudicated claims.\n\nConfirm receipt of material/cores and Computerized Maintenance Data for each maintenance transaction.\n\nReconciles 3rd party maintenance provider account statements and provides updates, as required.\n\nAdditional Functions:\nMaintains completed invoice files and records. .\n\nPerforms other duties as required. and assigned by Business Manager. .\n\nPerform other duties as assigned.\n\nOther Requirements:\nMust be proficient in the use of Microsoft Windows, Word, Excel, and PowerPoint.\n\nSome experience in Corridor and OnBase payment systems preferred.\n\nExcellent written and verbal communication skills.\n\nA credit history check from a national credit bureau will be conducted for all candidates for this position including new hires and current employees seeking promotion or transfer.This job requires one to be able to read, write, speak, and understand the English language.\n\nAdditional Information\n\nRequisition Number: 235844\n\nCategory: Service Center\n\nPercentage of Travel: Up to 25%\n\nShift: First\n\nEmployment Type: Full-time\n\nPosting End Date: 09/11/2026\n\nEqual Opportunity Employer / Individuals with Disabilities / Protected Veterans\n\nGulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.\n\n Legal Information | Site Utilities | Contacts | Sitemap\nCopyright © 2025 Gulfstream Aerospace Corporation. All Rights Reserved. A General Dynamics Company.\n\nGulfstream Aerospace Corporation, a wholly-owned subsidiary of General Dynamics (NYSE: GD), designs, develops, manufactures, markets, services and supports the world's most technologically-advanced business jet aircraft","datePosted":"2026-09-11T10:50:57.689Z","dateModified":"2026-09-11T10:50:57.689Z","hiringOrganization":{"@type":"Organization","name":"Gulfstreamaerospace","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Appleton","addressRegion":"WI","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"01385c5b6fa41d412dbd9dfd"},"url":"https://jobsearcher.com/jobs/01385c5b6fa41d412dbd9dfd"}}