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Create, review and revise letters of intent (LOIs), lease agreements and other documents as appropriate in collaboration with corporate counsel including, but not limited to, estoppels, SNDA'S, and other landlord correspondence related to leases.
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Assist in lease administration activities, including tenant contacts and insurance information; generate reports. Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders.
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Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval. Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
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Ability to communicate orally and in writing to draft correspondence to tenants, lessor, and contractors to communicate lease requirements; to ensure compliance with requirements; and to receive and resolve tenant complaintsPreferred Qualifications•Knowledge of property management principles, operations, and techniques, including practical knowledge of trades and crafts operations.
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Typing and correspondence and answering all telephone calls for General Manager, Assistant Property Manager, Chief Engineer, Engineering staff, maintenance staff, and security staff. Assist General Manager as necessary, with fielding questions regarding miscellaneous invoices and other tenant requests.
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Maintain YARDI database working with leasing admin including adding new tenant, lease, and billing information, as well as management agreement and lease agreement abstracts. Assist assigned Property Manager(s) with tenant, property owner, project developer, etc.
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Draft tenant correspondence and internal memoranda. Assist with rent collections, insurance compliance, tenant build out requirements. Ensure tenant compliance of license/lease agreements.
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Create and distribute building correspondence, building maintenance correspondence, and building holiday notification as directed by assigned Property Manager(s). relations by preparing tenant welcome letters, renewal gifts, and written communication.
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Prepare and maintain appropriate tenant lease files, records, correspondence and file notes. Maintain appropriate records, correspondence and file notes in Lease Manager. Become proficient with the Yardi Property management software, Salesforce and Monday.com. Create building and property operating budgets utilizing Yardi Advanced Budgeting Complete Property tenant CAM Reconciliations utilizing Yardi.
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Assist in maintaining tenant contact lists in Yardi for the company. Respond to tenant requests/problems in a timely and courteous manner and generate work orders directed to vendors or maintenance staff.
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At least 3-5+ years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Landlord or Tenant sector.
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Track tenant lease expirations, plan for move-outs/renewals as required. Follow-up with the tenant to ensure satisfactory resolution of the issue. Conduct periodic inspections of the commercial property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
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Coordinate tenant move-ins/move-outs. We are looking to add a Commercial Property Manager to our growing team at NorthPoint Management We truly believe, and I'm convinced, we have some pretty incredible assets.
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Update new property information in Yardi, SalesForce and on Building Engineer reference sheets. Assist the Regional Director of Property Management with establishment of the Property Monitor all key dates and reporting within Yardi and Salesforce.
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Participate in new building onboarding punch walks and follow through on completions with the Development Manager and one year warranty review. Assist the Regional Director of Property Management with establishment of the Property Management Plan, Preventative Maintenance Policies and Procedures and Property Operations Manual.
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