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The Senior Administrative Assistant position is a great opportunity to work across the business, supporting a VP Design, Rentals, and 2 Sr. Directors of Experience Design. Advanced knowledge of Slack, Microsoft Office (Outlook, Excel, PowerPoint, and Word), and G Suite (Sheets, Docs, Forms, Slides.
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Provide administrative support for operations, ensuring logistical and communication needs are met through online tools such as Webex, Zoom, Teams, Skype, Dropbox, OneDrive, Google Docs, and other remote communication platforms.
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Assists with filing, research, and other administrative duties as needed. Assists in meeting planning and any preparation work needed, i.e., logistics, drafting agendas, compiling presentation slides, and broader communication.
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Successful candidates will possess the ability to multitask, make sensible and timely decisions with limited guidance, have strong attention to detail, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
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Minimum 4 years of experience supporting multiple executives simultaneously in a high tech and/or start-up environment. Coordinates details of major departmental meetings and/or events; team and morale event planning.
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Manages complex schedules & calendaring for multiple leaders based in different time zones. They will have experience supporting executives located in different time zones and be comfortable working in a different location than their teammates.
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In California, Colorado, Connecticut, Nevada, New York and Washington the standard base pay range for this role is $34.30 - $54.70 Hourly. In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location.
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In certain cases, an employee in a remote-designated job may need to live in a specific region or time zone to support customers or clients as part of their role. This base pay range is specific to California, Colorado, Connecticut, Nevada, New York and Washington and may not be applicable to other locations.
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Founded in 1995, we have assembled a collective of the best trained, most dynamic, and knowledgeable Board Certified surgeons in a broad spectrum of general surgical fields. Remote" employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice which must be identified to the Company.
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The Association of South Bay Surgeons offers the complete spectrum of general, oncologic, laparoscopic and robotic surgical procedures for our patients. Effective and proactive problem-solver, analyzing all situations thoroughly in order to anticipate problems before they arise.
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Comfortable with ambiguity; ability to exercise quick and accurate judgment and maintain confidentiality. Our mission is to provide compassionate and comprehensive surgical care to the community. Partners with VP & Sr. Directors as well as other senior leaders and assistants to ensure schedules align with priorities.
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Prepares and submits expense reports. Miscellaneous responsibilities such as ordering and coordinating or setting up food and beverages for larger group/team meetings. Employees may live in any of the 50 US States, with limited exceptions.
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The ideal candidate will also have exceptional verbal and written communication skills and the ability to switch gears at a moment's notice. We are looking for a highly organized, dynamic, and flexible great teammate who enjoys a fast-paced environment.
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At the Association of South Bay Surgeons, we are dedicated to providing our patients with the highest quality, up to date care in a patient-centered, individualized fashion. High levels of integrity and discretion in handling confidential information is a requirement and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
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Ability to multitask, work independently, set priorities, and work under pressure to meet changing deadlines while maintaining quality. Maintains effective relationships and communications across all departments.
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