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Procurement Analyst, Level II

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New York City POLICE DEPARTMENTNew York, NY
  • The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order.
  • The NYPD strives to foster a safe and fair city by incorporating Neighborhood Policing into all facets of Department operations, and solve the problems that create crime and disorder through an interdependent relationship between the people and its police, and by pioneering strategic innovation.
  • Examine and review requests submitted by end-users to develop sourcing strategy, including a comprehensive list of suppliers and vendors as per the Procurement Policy and Board (PPB) rules and regulations
  • Prepare accurate specifications and details to Request for Quotes (RFQ), Bids, and solicitation document for contract processing of software maintenance renewals, professional services, and information technology equipment, which include computers, serves, laptops, software, fiber cables, scanners, printers, peripherals, etc.
  • Determine the method of solicitation against NYC Requirements Contracts, NYS Office of General Services (OGS) state-wide contracts and U.S. General Services Administration (GSA) contracts or open market sources
  • Review and analyze all solicitation documents submitted by vendors to make indisputable decisions when awarding contracts
  • Review and clarify all of contract terms, descriptions and specifications, and content on all vendor contract documents
  • Enter data into FMS system, prepare documents from VENDEZ FMS, prepare procurement package for submission to the necessary oversight agencies including Quartermaster (QMS), Agency Chief Contracting Officer (ACCO), New York City Office of Management and Budget (OMB), NYC Mayor’s Office of Contract Services (MOCS), NYC Department of Citywide Administrative Services (DCAS), and NYC Comptroller’s Office
  • Serves as liaison with ACCO to provide the necessary input and responses as required by the following agencies including OMB, MOCS, DCAS, and NYC Comptroller’s Office to ensure that the awarded vendors vital contract information is provided in a timely fashion; monitor problems and use corrective actions when vendors fail to provide the contracted goods and/or services and follow the problem through until resolved; and expedite and facilitate changes as required
  • Coordinate with NYPD College Point warehouse for the tracking and delivery of contracted items/ commodities and/or services to accurately process invoices and issue payments; resolve payment issue by verifying and coordinating with end-users, suppliers, and the NYPD’s Audits & Accounts Unit; manage post installation services such as warranties, upgrades, maintenance, etc.
  • Update relevant information about vendors to the VENDEX and FMS systems; review and provide budgetary reports to supervisor on a regular basis to facilitate the continual expense, capital and grant funding of programs and projects
  • Minimum Qual Requirements
  • A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
  • An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
  • A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
  • A combination of education and/or experience equivalent to “1”, “2”, or “3” above.
  • College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience.
  • However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
  • To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
  • To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
  • THIS POSITION IS OPEN TO CANDIDATES WHO ARE PERMANENT IN THE PROCUREMENT ANALYST TITLE OR THOSE WHO ARE REACHEABLE ON THE CIVIL SERVICE LIST. Please indicate in your cover letter if you are already permanent in the title or your list number.
  • This position is open to qualified persons with a disability who are eligible for the 55-a program.
  • Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.
  • Please Click on 'Apply Now"
  • New York City residency is generally required within 90 days of appointment.
  • However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
  • To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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