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Management Analyst

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The City of PinolePinole, CA
  • The City of Pinole's Public Work's Department is currently seeking a Management Analyst.
  • This classification receives general supervision from an assigned Department Manager.
  • Project and technical direction may be provided to staff on a project or day-to-day basis.
  • The Management Analyst classification is considered a professional level position working on complex projects of diverse scope and moderate to difficult complexity involving studies, report writing, and calculations.
  • Assignments performed at this level require a broad knowledge of assigned program area and an in-depth knowledge relative to specific area of assignment.
  • Positions assigned to the Management Analyst classification provide strong support and problem solving requiring an in-depth evaluation of various factors.
  • Performs a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and functions within a department, division, or program area; conducts studies, research projects, and analysis by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.
  • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned functions and program areas; researches, implements, and administers policies, procedures, and changing business practices and processes for assigned area; coordinates, structures, and oversees on-going or special programs as assigned.
  • Conducts or participates in studies of new and existing programs and special projects; researches and analyzes organization structure, technical data, and fiscal impact to determine feasibility, resolve problems, and increase efficiency; consults with City personnel and outside agencies; develops recommendations; assists with the development of policies and procedures; participates in program implementation and monitoring activities; serves as project manager for assigned projects.
  • Provides assistance in resolving operational and administration problems; identifies problem areas and issues; conducts research to find alternative solutions; makes recommendations; assists in implementation of recommendations.
  • Prepares administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consults with City staff, outside agencies, and associations to obtain information; advises management staff on emerging issues.
  • Assists with the budget process; provides assistance in the development and administration of assigned budget; collects and analyzes financial data; provides short and long term planning as applicable to area of assignment; makes budget recommendations relative to assigned program areas or projects; coordinates and compiles budget recommendations prepared by other staff; creates data tracking and reporting systems; monitors status.
  • Provides staff assistance to management staff; performs a full range of complex duties in support of administrative functions and project areas; reviews and analyzes month end department reporting; prepares staff reports, consults with and advises department personnel.
  • Coordinates assigned services and project activities with other City programs, functions, boards, committees, and task forces as well as external organizations and agencies and the general public; coordinates with, interacts with, and shares knowledge, issues, and status with appropriate parties.
  • Represents area of assignment, participates on, and provides staff support to a variety of committees, task forces, and boards; prepares and presents staff reports and other correspondence as appropriate and necessary; responds to and resolves inquires and complaints.
  • Oversees and assumes responsibility for departmental and/or some City-wide communications; prepares press releases, City Council staff reports, newsletter articles, and other informational pieces; assists management staff in the preparation of various presentations.
  • Researches, negotiates, and monitors assigned contracts and agreements with outside suppliers, services providers, and others; ensures work is performed in compliance with contracts and agreements.
  • As assigned, plans, organizes, administers, reviews, and evaluates the work of assigned administrative/clerical support staff; assists in the development, implementation, and monitoring of work plans to achieve goals and objectives; supervises and participates in developing, implementing and evaluating plans, work processes, systems, and procedures to achieve annual goals, objectives, and work standards.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of business and public administration and issues related to area of assignment.
  • May conduct field inspections related to assigned projects.
  • Performs related duties as required.
  • Operational characteristics, services, and activities of assigned program area.
  • General principles, practices, and procedures of business administration and public administration.
  • Principles, structure, and organization of public sector agencies
  • Principles and practices of project management.
  • Professional and/or technical knowledge of business/industry principles and practices for the area of responsibility.
  • Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment.
  • Methods and practices of municipal budgeting and finance management.
  • Methods and techniques of data collection, research, and report preparation.
  • Methods and techniques of statistical and financial analysis.
  • Principles and applications of critical thinking and analysis.
  • Principles and practices of record keeping and records management.
  • Pertinent federal, state and local laws, codes and regulations.
  • Basic principles of supervision, training, and performance evaluation.
  • Modern office procedures, methods and equipment including computers and supporting applications.
  • Performing a full range of analytical and administrative duties in support of assigned programs and functions.
  • Collecting, evaluating, and interpreting information and data from multiple sources.
  • Conducting research and analysis and providing appropriate recommendations based on findings.
  • Conducting or participating in various organizational, fiscal, and administrative studies and analysis including those on new and existing programs and special projects.
  • Preparing clear and concise analytical, administrative, and financial reports.
  • Developing recommendations for problematic areas and implementing/monitoring changes.
  • Providing information and organizing material in compliance with laws, regulations, and policies.
  • Participating in the development and administration of policies and procedures.
  • Overseeing assigned project or project components; managing assigned project scope, schedule, and budget.
  • Directing, coordinating, training, and reviewing the work of assigned support staff.
  • Understanding and using technical and/or industry concepts and directions to solve problems and manage projects in creative and effective ways.
  • Understanding the organization, operations, and services of the City and of outside agencies as necessary to assume assigned responsibilities.
  • Understanding, interpreting, and applying general and specific administrative and departmental policies and procedures, as well as applicable federal, state and local policies, laws and regulations.
  • Assisting with budget preparation and administration.
  • Managing multiple tasks, setting objectives/goals, and re-prioritizing as needed.
  • Working effectively under pressure, meeting deadlines, and adjusting to changing priorities.
  • Working cooperatively with other departments, City officials, and outside agencies.
  • Responding tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.
  • Effectively representing the City to outside individuals and agencies to accomplish the goals and objectives of assigned area.
  • Communicating clearly and concisely, both orally and in writing.
  • Operating modern office equipment, including a computer and various software packages.
  • Establishing and maintaining effective working relationships with those contacted in the course of work.
  • Education and Experience:Possession of a Bachelor's degree from an accredited college or university with major course work in public or business administration, or a related field that pertains to the scope of work; and three (3) years of increasingly responsible administrative experience, including experience performing research, analysis, project coordination, and budgetary duties.
  • License and Certification:Specified positions may require a valid California class C driver's license and a satisfactory driving record.
  • Working Conditions:Works predominately inside.
  • May work outside occasionally, depending on assigned projects.
  • Must be able to attend off-hours meetings or events or work occasional overtime as required.
  • Physical Demands:Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; strength and stamina to lift and carry 20 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

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