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Grant Specialist I, II, III, Or IV - Sponsored Research Administration

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SDSU Research FoundationSan Diego, CA
Full-time
  • This position works a hybrid in-offce/remote schedule.
  • The SDSU Research Foundation has an available position in the post award department within the Sponsored Research Services (SRS) Division.
  • The SRS Division supports the research mission of San Diego State University in the areas of grant development and administration, including: developing and submitting proposals; negotiating grant and contract award and subawards; and administering grants, contracts, research support funds and other campus and community programs.
  • In addition, the division provides administrative support for gift funds on behalf of The Campanile Foundation.
  • The SR Administration (SRA), Grant Specialist is responsible for the post award administration, compliance and fiscal management of sponsored programs including the preparing and analyzing cost projections.
  • The incumbent is directly responsible for managing an assigned portfolio of funds, applying specialized knowledge, and understanding, interpreting and effectively communicating complex federal regulations and internal policies and procedures.
  • Analyze and monitor contractual agreements and grant awards to ensure awards are managed in accordance with administrative restrictions, reporting and compliance requirements.
  • Regularly interact with principal investigators to provide information regarding sponsor agency regulations and requirements; advise PIs on Research Foundation, San Diego State University, California State University System, and funding agency policies applicable to their awards.
  • Act as a liaison with funding agency contacts and work with principal investigators to submit notifications and requests for prior approvals.
  • Provide detailed, comprehensive financial guidance and cost projections on projects funded from both public and private sources with multiple performance periods and varying administrative requirements.
  • Regularly interact with principal investigators to provide financial advice, business support, analytic services, general accounting, and corrective action planning.
  • Manage projects with consideration to service, audits and compliance.
  • Review and approve all expenditures and cost transfers with consideration for internal policy and procedures, sponsor restrictions, regulatory compliance, and availability of funds.
  • Inform and advise PIs and project personnel on grant and contract restrictions to ensure regulatory compliance.
  • Enforce restrictions to protect against audit disallowance or non-reimbursement of expenditures and provide guidance on alternative options as appropriate.
  • Responsible for oversight and fiscal monitoring of subagrements including review and approval of expenditures, internal audits in conjunction with payment requests, rebudgeting, compliance issues, cost sharing, and problem resolution.
  • Monitor and document cost sharing in accordance with sponsor reporting and audit requirements.
  • Work proactively to ensure cost sharing obligations are met.
  • Identify areas of concern and work with investigators, SRA management, and sponsor agencies to negotiate modifications to cost sharing requirements.
  • Conduct closeout audits to ensure all compliance and award specific requirements have been met and documentation is complete and audit ready.
  • Knowledge, Skills, and Abilities
  • Knowledge of current computer and office automation equipment and software and ability to learn new electronic systems-
  • Knowledge and understanding of accounting principles and practices to include complex calculations prepare and present financial analysis to PIs in a clear and concise manner
  • Ability to effectively communicate with PIs, university administrators, RF staff, and agency representatives
  • Ability to use independent professional judgment in situations that are different from the typical daily experience.
  • Demonstrated strong planning and organizing skills with the ability to work proactively and develop solutions to complex problems.
  • Ability to utilize internal and external information systems and accounting applications in analysis, research and reporting activities and other projects.
  • Ability to interpret and applying terms and conditions in conjunction with institutional policies and procedures.
  • Ability to work in a fast-paced environment, handling multiple deadlines and tasks with tact and diplomacy under pressure.
  • Experience with interpreting and applying terms and conditions in conjunction with institutional policies and procedures.
  • 1 year of direct experience in the field of research administration
  • 4 year of direct experience in the field of research administration
  • 7-years of direct experience in the field of research administration
  • Preferred Qualifications and Special Skills (GS I - IV)
  • Previous experience working with regulations and policies related to research administration
  • Previous experience with Ellucian Banner, Softdocs Etrieve, SharePoint, ChromeRiver (or other related electronic systems)
  • Previous experience working in research administration in either a pre-award or post award capacity.
  • Hybrid in-office/telework arrangement in place.
  • This position will remain open until filled.
  • Incumbent must live within a commutable distance to SDSU.
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
  • San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer
  • The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment.
  • Should you be offered a position, you will be required to provide proof of vaccination status.
  • Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
  • Req No.: 2022-13584
  • Department/Project: SDSURF - SR Administration (SRA)
  • Street: 5250 Campanile Drive
  • Is this position teleworking?

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