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GDS Strategy & Business Planning Project Coordinator

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Takeda PharmaceuticalMontvale, NJ
  • By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use.
  • I further attest that all information I submit in my employment application is true to the best of my knowledge.
  • Job Description OBJECTIVES : The GDS Strategy & Business Planning Project Coordinator will provide support in two areas.
  • The first is administrative assistance including, but not limited to, calendar management, expense reports, domestic and international travel arrangements, purchase orders, event planning, office supplies and other administrative support for the manager and team in accordance with Company policies and procedures.
  • The second is in project management where s/he is responsible for coordinating and implementing various projects and initiatives (GDS Strategy & Business Planning projects related to tracking, org charts, SharePoint site management) working with various stakeholders, communicating cross-functionally about the projects, sharing project-related issues, identifying risks and issues, managing schedules/timelines, and ensuring projects are completed on time, budget, and quality.
  • ACCOUNTABILITIES: Administrative Support Performs all work and makes decisions with minimal supervision and/or instructions.
  • Orders/maintains department supplies and equipment; arranges for equipment repair as needed Acts as a resource for MS Office applications, SharePoint sites and other technology tools used by the team Performs miscellaneous filing, organizing, faxing, mailing, duplicating, etc.
  • Collaborates and provides necessary support for other administrative staff, when necessary Performs other special projects or duties as assigned by manager or team Project Management Supports the scheduling of team meetings; manages agenda, meeting minutes and action items (e.g., GDS LT meetings, Partnership Meetings, Town Halls, etc.)
  • Supports Head of GDS with various initiatives and projects.
  • Reaches out to project team members to identify and address project needs Provides appropriate minutes (including summary of key outcomes and action items), as needed, and store on project team site along with other meeting materials Facilitates communication of project outcomes as appropriate (internally or to external stakeholders) through email, internal communication sites, other department meetings, etc.
  • Effective November 1, 2021, absent an approved religious or medical reason, all US office-based and lab-based Takeda employees who work fully on-site or in a hybrid model (as determined by Takeda) must be fully vaccinated to work at a Takeda site or to engage with Takeda colleagues or anyone else on behalf of Takeda.
  • As of the same date, absent an approved religious or medical reason, US field-based employees, employees must be fully vaccinated in order to continue in their current roles.
  • US employees who work at a Takeda manufacturing facility, and those who work at a BioLife center or BioLife lab, may be subject to different guidelines.
  • Candidates are encouraged to speak with their recruiter to seek further information on the applicable guidelines for the Business Unit/Function for which they have applied.
  • Locations Boston, MA Worker Type Employee Worker Sub-Type Regular Time Type Full time

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