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Facility Coordinator (REMOTE)

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CBRESouth Bend, IN
Remote
  • Facility Coordinator (REMOTE)
  • Areas of Interest
  • Administrative, Customer Service, Facilities Management
  • Charlotte - North Carolina - United States of America, Dallas - Texas - United States of America, Remote - US - Remote - US - United States of America
  • The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.
  • Responds to client inquires and concerns.
  • Ensures timely and quality service delivery to clients.
  • Follows up with clients to ensure customer satisfaction.
  • Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
  • Communicates work orders to technicians and assists management in resolving problems.
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
  • Maintains files on work orders, proposals, and department files.
  • Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
  • Trains vendors on work order and billing procedures.
  • Processes invoices and ensures proper cost center coding.
  • Assists with the inspections on the facility campus.
  • Uses pc and/or PDA for work order system, email, ESS and training.
  • Assist with process and procedure training.
  • Other duties may be assigned.
  • No formal supervisory responsibilities in this position.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • EDUCATION and EXPERIENCE
  • High school diploma or general education degree (GED) required.
  • Minimum of two years of related experience and/or training.
  • CERTIFICATES and/or LICENSES
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • OTHER SKILLS and/or ABILITIES
  • Basic skills with Microsoft Office Outlook.
  • Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs.
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
  • Errors in judgment may cause short-term impact to co-workers and supervisor
  • Colorado Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience.
  • The minimum salary for the Facilities Coordinator position is $40,000 annually [or $19.24 per hour] and the maximum salary for the Facilities Coordinator position is $55,000 annually [or $24.04 per hour].
  • The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
  • An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.
  • CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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