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Facilities Maintenance Coord

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SmartStop Storage AdvisorLadera Ranch, CA
  • SmartStop® Self Storage is looking for an enthusiastic individual to join our Facilities Team. We are looking for a part-time Facilities Coordinator who will help manage a high-volume of facilities projects supporting our property locations across the US and in Ontario, Canada.
  • The Facilities Coordinator will work under the supervision of the Director of Facilities, located at our corporate office in Ladera Ranch, CA.
  • Solicits planned CAPEX & R&M bids from local/regional/national vendors
  • Vets vendor qualifications & minimum requirements
  • Coordinates development & vetting of capital and R&M scopes as needed for planned capital projects and unplanned capital/OBR’s
  • Generates approved capital projects contract for execution by vendor
  • Ensures vendor documentation is received for the record
  • Coordinates scheduling with vendor & operations field team
  • Sends internal communications to OPS field team & internal/corporate stakeholders
  • Ensures projects are completed as per agreement, and that our minimum standards & specifications are met
  • Enter documentation needed for final invoices in Axxerion and Avid, (Our operating systems)
  • Enter assets for new properties in Axxerion
  • Update inspections in Axxerion when received.
  • Assists with all federal, state, local regulates inspections, requirements, and notices to comply
  • Assists with all internal lender requirements/corrections
  • Manages solicitation of vendors, exterior illuminated signage, interior office conversions; coordinates transition of all facilities agreements
  • Other duties as needed
  • If you’re right for this role, you
  • Are extremely proficient with Microsoft Office: Word, Excel, PowerPoint
  • Value feedback and are team-oriented
  • Have regular and punctual attendance
  • Are a self-starter that can manage multiple projects and priorities
  • Have strong verbal and written communication skills
  • Have acute attention to detail
  • High School or equivalent education required.
  • Two years of professional experience that includes at least one year of administrative assistance.
  • Ability to take ownership of large multichannel projects from start to finish
  • Collaborative in nature
  • Ability to handle many projects simultaneously
  • Ability to work under pressure and to organize and meet deadlines
  • Strong interpersonal communications skills
  • Nice to Have Qualifications
  • Prior contracts, vendor relations, project management, construction, facility management, or self-storage experience preferred
  • SmartStop is a self-managed REIT with a fully integrated operations team of approximately 400 self storage professionals focused on growing the SmartStop® Self Storage brand.
  • SmartStop, through its indirect subsidiary SmartStop REIT Advisors, LLC, also sponsors other self storage programs.
  • As of December 30, 2021, SmartStop is one of the largest self storage companies in North America, with an owned and managed portfolio of 162 properties in 19 states and Ontario, Canada and comprising approximately 109,000 units and 12.4 million rentable square feet.
  • SmartStop and its affiliates own or manage 19 operating self storage properties in the Greater Toronto Area, which total approximately 16,200 units and 1.7 million rentable square feet.
  • Additional information regarding SmartStop is available at.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
  • Ability to work both indoors and outdoors.
  • Most work tasks are performed indoors.
  • Must be able to sit at a desk for up to 8 hours per day.
  • Walking and standing are occasionally required.
  • Length of time of these tasks may vary from day to day and task to task.
  • Must be able to bend, stoop, squat and stretch to fulfill cleaning and filing tasks.
  • Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
  • Talking and listening occur continuously in the process of communicating with customers, managers and other employees.
  • Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, and other office equipment as needed.
  • Health insurance including medical, dental and vision
  • Life Insurance | Disability Insurance
  • Employee assistance program
  • SmartStop Storage Advisors LLC, is committed to diversity, equity and inclusion.
  • We will not tolerate discrimination in employment, employment decisions, or in business dealings on the basis of race, color, creed, genetic information, age, sex, sexual orientation, religion, disability, ethnicity, national origin, ancestry, citizenship status, veteran status, marital status, pregnancy, political affiliation, status as a parent or any other legally protected status.
  • We believe in fostering an environment of inclusion, and seek contributors from all backgrounds to join our dynamic team.

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