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Creative Project Specialist

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Zimmerman AdvertisingFort Lauderdale, FL
  • The Creative Project Specialist is responsible for scheduling, monitoring, and tracking of the internal workflow for assigned clients and is responsible for positive internal/external client satisfaction.
  • The Creative Project Specialist works above the coordinator level - working on projects and liaising with other departments on behalf of the Creative PM. The Creative Project Specialist works with all employee levels in the agency to improve skills, team-up on special projects and learn new techniques necessary for project management.
  • Monitor incoming work as it arrives at the Creative PM department
  • Maintain Workfront protocol for project processing
  • Facilitate and oversee projects within the respective departments
  • Communicate with the Creative, Account Services, Studio, Development, and all other departments regarding job status / job content / overall campaign objectives
  • Create estimates and Purchase Orders as required
  • Identify available resources and assign individual responsibilities to creative and production staff
  • Update scheduled tasks throughout the day as tasks are completed / added / revised
  • Review completed creative tasks against job requirements to ensure accuracy & client requests are maintained (QC)
  • Purchase stock photography according to established procedures
  • Process vendor invoices according to department and accounting procedures
  • Investigate project billing/payables as necessary
  • Creative Project Management Overview
  • Plan, organize and control the day-to-day operational processes regarding job requirements, DEV needs, client needs & media needs
  • Zealously ensure that deadlines are met and that all related personnel are held accountable
  • Coordinate with the External Traffic Team, Ad Ops regarding media schedules & required assets (due date(s), file formats, etc)
  • Strive to understand the scope of the project to ensure all information is provided and is accurate before assigning it to a Creative
  • Attend in inter-departmental meetings (with supervisor) to gauge production workload and stay consistently informed of all active and forecasted work
  • Establish & track chronology of dates/times for each step of a project's workflow
  • Identify potential issues and proactively work with team members to address.
  • Respond to estimate requests and create estimates under the responsibilities of the CPM department
  • Prioritize and assign creative to work on projects upon arrival
  • Manage and maintain the WF inbox
  • Distribute Job Opening & Change Log forms to assigned Creative(s)
  • Communicate with Account Services regarding job status / job content / overall campaign objectives
  • Help schedule and prepare materials for meetings
  • Gain all necessary approvals to move projects forward
  • Keep the flow of information open, honest, and transparent
  • Report issues between account services, creative services, and/or production staff to supervisor and/or senior department managers.
  • Enforce strict adherence to standardized procedures, such as the consistent application of naming conventions, file/folder organization, versioning control, job slugs, etc.
  • Work closely with various vendors to meet agency needs
  • Create creative assignment "hot list" / job report for daily status meetings
  • Understand how to pull all reports in Workfront

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