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Contract Administrative Specialist I

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Intermountain HealthcareSalt Lake City, UT
$23 an hour Full-time
  • This position is responsible for facilitating the development and execution of contracts under the supervision of the Director of Physician Contracting.
  • These responsibilities include the drafting, implementation, tracking and updating of medical service contracts for Intermountain Healthcare and maintaining appropriate records of these activities.
  • This position contributes to the oversight and management of physician contracts for the hospitals and serves as a liaison between the Hospital Division and the Medical Group as to services (employment and independent contractor) agreements.
  • Serves as primary contact and resource to Contract Administrators for a designated portfolio of contracts.
  • Coordinates and manages the contracting process for a contract portfolio including the development, amendment, and termination of contracts.
  • Assists facilities in resolving contract-related issues.
  • Advises Contract Administrators and other Intermountain colleagues of regulatory and policy requirements related to contracting and the contracting process.
  • Coordinates the amendment/extension or termination of contracts with the respective Contract Administrator, including the development of language to address specific issues/concerns if necessary, for appropriate administrative and/or legal review.
  • Provides notification to Operations Officers of approaching expirations of/expired contracts in a timely manner and on a regular/consistent basis.
  • Researches expired contracts and initiates action to resolve (either by amending/extending the contract, or terminating it).
  • Develops contracts, amendments and extensions using approved templates.
  • Drafts language to address unique situations/concerns for review by Manager or Director.
  • Assures proposed contract changes are appropriately reviewed and approved.
  • Coordinates the contract signature process with the respective region's contract liaison to assure timely direction regarding the contract is executed (or appropriate alternative direction is provided) and to support the process of communicating information regarding the new contract, or contract changes to the appropriate facility departments.
  • Coordinates with recruiters, operations officers and managers in the preparation and provision of draft contracts for their use with physicians who are/will be providing services to, or for Intermountain.
  • Updates the database to assure that accurate and current information regarding physician contract status is available.
  • Coordinates and assists Payroll and Human Resources in resolving contract-related issues.
  • May coordinate and facilitate the payment to, or repayment by, the physician of signing bonuses, moving expenses, asset purchases and other negotiated reimbursements or payments.
  • Prepares, presents for review, and sends out letters of intent, notices to terminate employment, confirmation of physician compensation / employment as requested by lending institutions, letters allowing exceptions to the contract, etc.
  • Coordinates across IHCHS boundaries (i.e. regions, divisions, facilities, etc.)
  • when a contract involves multiple IHCHS organizational units while maintaining respect for confidential information including physician compensation, benefits, disciplinary action, recruitment and credentialing information.
  • Maintains awareness of the legal and operational ramifications that changes to contract language may have to the contract, other provisions in the specific contract or in the implementation of the contract to assure changes do not negatively impact other aspects of the contract.
  • Maintains a broad understanding of employment and independent contractor agreements, compensation methodologies and physician benefits and general tax information relating to moving expenses and signing bonuses.
  • Degree must be obtained through an accredited institution.
  • Education is verified.
  • - or -Four years of contracting experience with Intermountain Healthcare.
  • - and -One year of professional work experience in the areas of contract development, contract management, or healthcare operations support.
  • - and -Demonstrated ability to establish and maintain effective working relationships with colleagues, administrators, finance personnel, corporate personnel and physicians.
  • - and -Experience using word processing, spreadsheet, database, internet and e-mail and scheduling applications.
  • - and -Experience in a role requiring effective verbal, written and interpersonal communication skills.
  • - and -Experience in a role requiring the ability to organize, and prioritize multiple projects and to meet deadlines.
  • - and -Experience in a role requiring the demonstration of attention to detail, specifically as it relates to written communication in the areas of grammar, spelling, proof reading, and punctuation.
  • Preferred QualificationsAssociate degree that includes coursework in the areas of accounting, finance, business law, and contract development.
  • Paralegal training or experience.
  • Interact with others requiring the employee to communicate information.
  • - and -Operate computers and other office equipment requiring the ability to move fingers and hands.
  • - and -See and read computer monitors and documents.
  • - and -Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
  • Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
  • The primary intent of this job description is to set a fair and equitable rate of pay for this classification.
  • Only those key duties necessary for proper job evaluation and/or labor market analysis have been included.
  • Other duties may be assigned by the supervisor.
  • All positions subject to close without notice.
  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or protected veteran status.
  • Women, minorities, individuals with disabilities, and veterans are encouraged to apply.
  • Thanks for your interest in continuing your career with our team!

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