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Conference Coordinator

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Associations InternationalLexington, KY
Full-time
  • t\t \t \t \t \t\t \t\t\t \t\t\t\t \t\t\t\tExpand \t\t\t\tShow Other Jobs \t\t\t \t\t\t \t\t\t \t\t\t\t \t\t\t\t \t\t\t\tJob Saved \t\t\t\tSave Job \t\t\t \t\t\t \t\t\t \t\t\t\t \t\t\t\t\t \t\t\t\t\t\t \t\t\t\t\t \t\t\t\t \t\t\t\t \t\t\t\t\t \t\t\t\t \t\t\t \t\t \t\t\tConference Coordinator \t\t\tAssociations International \t\t \t\t \t\t\t \t\t\t\t
  • \t\t \t\t\t \t\t\t \t\t\t\t \t\t \t \t\t\t \t\t \t \t \t \t\t \t\t\t \t\t\t\t \t\t\t\t\tApplication \t\t\t\t\t \t\t\t\t \t\t\t\t \t\t\t\t\t \t\t \t \t \t \t\t\t\t \t\t\t\t\t \t\t\t\t \t\t\t \t\t \t\t \t\t \t\t \t\t\t \t\t\t\t \t\t\t\tFirst Name \t\t\t \t\t\t \t\t\t\t \t\t\t\tLast Name \t\t\t \t\t\t \t\t\t\t \t\t\t\tEmail address \t\t\t \t\t\t \t\t\t \t\t \t\t\t\t\t \t\t\t\t\t\t \t\t\t\t\t \t\t\t\t \t\t\tThe application opened in a new tab.
  • \t\t \t\t\t \t\t\t\tBy using this feature you agree to our and.
  • We’re looking for a detail-oriented Conference Coordinator to join our team!
  • In this role, you will spend your time planning the annual conference.
  • This dynamic three-day event has an exceptional professional education lineup, keynote sessions and an Expo filled with more than 200 of the spa industry’s leading resource partner brands.
  • Associations International (AI) is an association management company based in Lexington, KY, who partners with non-profit trade and career associations like ISPA in a consulting-client relationship.
  • Our job is to help those non-profits meet their mission and grow their membership through the work of our talented, dedicated team of professionals.
  • As the Conference Coordinator, you will work closely with our rockstar team to plan a stellar yearly conference.
  • Coordinate and serve as the lead planner for the ISPA Conference.
  • Monitor host hotel room blocks for the ISPA Conference and board meetings.
  • Track hotel related data including room night pickup, hotel rates, and hotel data Assist with development of event budget and manage budget tracking functions.
  • Prepare events-related updates for board meeting materials as assigned.
  • Coordinate and oversee food and beverage functions, room sets, A/V orders, etc.
  • for events as well as onsite fulfillment of the orders.
  • Create room set diagrams for events.
  • Prepare meeting planner guides for staff prior to ISPA events to include event logistics, contact information, production schedules, etc.
  • Develop internal and external checklists and timelines which shall include all deliverables, expectations and tasks associated with ISPA events.
  • Serve as a liaison between ISPA and third-party partners to help reconcile invoices and request payments in a timely fashion.
  • Work with ISPA’s General Service Contractor to coordinate all aspects of the expositions, including move-in schedules, exhibitor install and dismantle, move-out, and exhibitor activities.
  • An undergraduate degree.
  • We hire diverse and talented people who drive the success of our partner associations by bringing their talents, passions, and expertise to the team.
  • We pride ourselves on creating a culture of respect and belonging and are proud to have been named a Best Places to Work in Kentucky award recipient for ten years and counting!
  • AI recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
  • If you have a disability or special need that requires support in applying, please reach out to our HR team at 859-219-3567.
  • \t\t\t\tAbout Associations International
  • \t\t\t\tAssociations International is a full-service association management firm providing services and support for international and domestic associations.
  • We focus on the needs of each of our partner associations, helping them build their membership, promote their missions, and support their value.
  • Above all, we nourish their ability to grow.
  • We pride ourselves on creating a culture of respect and belonging and are proud to have been named a Best Places to Work in Kentucky award recipient from 2013-2021!

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