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Clubhouse Manager

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Boys & Girls Clubs of Southcentral AlaskaKivalina, AK
  • Boys & Girls Clubs of Southcentral Alaska
  • Under direction of the Director of Alaska Native Educatin Equity the Clubhouse Manager is responsible for day-to-day clubhouse operations including program planning, development and implementation; community development/relations, staffing and supervision; policy and procedure administration; and facility management for a Clubhouse unit or extension site serving up to 150 members.
  • Program / Service Planning and Delivery
  • Establish and maintain clubhouse programs, activities, and services that prepare youth for success and that create a club environment that facilitates achievement of Youth Development Outcomes.
  • Programs, services, and activities are based on Club mission, BGCA Core Promise, Core Programs, and Youth Development Strategy.
  • Provide effective program planning, development, and implementation: written weekly, monthly and yearly plans.
  • All core programs are represented in the Club's schedule.
  • Established minimum program requirements are met or exceeded.
  • Work with operations and executive management to establish and meet club membership and attendance goals.
  • Develop membership that is gender inclusive and representative of the community served.
  • Ensure club is open and serving members at all pre-established hours and days of the year, including extended hours on certain holidays and school closings.
  • Program services and activities are conducted by qualified staff and program volunteers.
  • Each activity room or area in use has on-site adult supervision.
  • Utilize effective skills for guiding, communicating with, and disciplining youth.
  • Club environment incorporates effective guidance and discipline principles.
  • Observe BGC policies and procedures for recording and reporting incidents, at-risk youth, and suspected child abuse.
  • Conduct ongoing program assessment and evaluation using (but not limited to) Commitment to Quality and Outcome Measurement Toolkit.
  • Prepare required weekly, monthly, and annual statistical and narrative reports reflecting activities, attendance, and participation.
  • Compile periodic reports as required by funding agencies and BGC management, ensuring timeliness and accuracy, and complete and maintain supporting documentation.
  • Provide customer service to adults and other user groups in the facility.
  • Leadership and Supervision
  • Ensure that club is safe, clean and attractive.
  • Facilities, equipment, and supplies are maintained, meet health and safety standards, and adequately meet programming needs.
  • Ensure emergency procedures are in place, posted, and practiced regularly.
  • Recruit, assist with screening and selection, and manage volunteers and/or substitute staff in accordance with BGC policies and procedures.
  • Provide or arrange for timely job orientation and training to substitute staff and volunteers in accordance with Boys & Girls Clubs' staff development guidelines, policies and procedures.
  • Provide consistent, meaningful recognition to staff and volunteers for accomplishments.
  • Provide staff and volunteers with clear, accurate and timely information on policies and procedures; keep P&P Manual up to date.
  • Ensure professional ethics and rules of conduct are followed.
  • Demonstrate commitment to career development by assessing and updating personal career development at regular intervals and attending all required trainings.
  • Financial/ Resource Management
  • Manage clubhouse financial resources.
  • Assist in development and monitoring of overall annual budgets as well as grant budgets.
  • Meet revenue goals and control expenditures against budget.
  • Maintain and process financial records, receipts, and donations in accordance with Boys & Girls Clubs policies and procedures.
  • Maintain the operation of the physical property and equipment and ensure any use of facilities by outside groups complies with organizational policies.
  • Ensure that Club vehicles are properly cleaned, maintained, and repaired.
  • Ensure that plans for technology, and updating staff technology skills, are implemented.
  • Maintain physical security of facility, keys and equipment.
  • Community/Resource Development and Public Relations
  • Develop and maintain mutually productive partnerships with community leaders, funding organizations, and donors.
  • Develop and maintain constructive relationships with parents and families.
  • Proactively collaborate with local schools, law enforcement, community councils, neighborhood groups, and other youth-serving agencies to assist in meeting community needs, solving problems, and promoting Club services.
  • Maintain contact with Club's advisory committee, facilitate committee meetings, and ensure meaningful involvement and recognition of its members.
  • Resources, including grants, foundation requests, multi-year sources, businesses, individuals, and civic and other groups are uncovered.
  • A minimum of two years work experience in a Boys and Girls Club or similar organization planning and supervising activities based on the developmental needs of young people.
  • High school diploma or equivalency.
  • Youth Development Professional 2 level training and certification requirements are met or programmed within the first 90 days of employment.
  • Self-starter with demonstrated organizational skills, ability to manage multiple priorities and tasks, and exercise initiative.
  • Ability to meet assigned deadlines.
  • Demonstrated rapport with school-age youth, including adolescents and teenagers.
  • Ability to deal effectively with members and families, including discipline problems and at-risk youth.
  • Two years of experience working with community relations or volunteer coordination.
  • Strong communication skills, both oral and written.
  • Basic computer skills to include Internet and email applications, Microsoft Word.
  • Working knowledge of budget preparation, control, and management.
  • Must pass criminal records check.
  • If you meet the qualification, please apply.
  • Resumes will not be accepted in lieu of an online application.
  • Position is open until filled by a qualified candidate.
  • Get job updates from Boys & Girls Clubs of Southcentral Alaska
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