City of Chesapeake

Assistant Supervisor, Clerk of Circuit Court. Provides managerial support to the criminal supervisor (Chief Deputy Clerk I) and other criminal division staff.. Must have circuit court experience or transferrable skills and knowledge from the lower courts, (minimum of 5 years) Experience should include but not limited to: courtroom experience, processing of appeals , DARS, supreme court, general district court, juvenile and domestic relations court.. Screening and selection will be handled by the Circuit Court Clerk.. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.

assistant supervisor

Position Information
Working Title of Vacant Position
Assistant Supervisor, Clerk of Circuit Court


Job Type
Full Time


Posting Type
Public


Number of Vacancies
1


Department
CIRCUIT COURT CLERK


Division
CIRCUIT COURT CLERK


Requisition Number
2024269


Number of hours worked per week
40 hours


Work Schedule
Monday through Friday 8:00am – 5:00 pm
NOTE: occasionally beyond 5:00 pm depending on court proceedings
Compressed schedule is offered as an option


Work Site Location
307 Albermarle Drive Suite 300-A Chesapeake, VA 23322


Position Driving Requirement
O - Occasional


Pay Grade
GE10


Pay Basis
Semi-Monthly


Advertised Salary
$49,612, Depending on Qualifications


Job Description
The purpose of the job classification (class) is to assist the Criminal Division Supervisor meet short and long-term division goals and to help manage the office in an efficient and effective manner. The job class is responsible for staff supervision and providing problem solving and technical support for the criminal division. The job class also coordinates workflow, provides training, interprets policy, and delivers reports and updates to division leadership. The job class works within a general outline of work to be performed under general supervision.
Provides managerial support to the criminal supervisor (Chief Deputy Clerk I) and other criminal division staff.
Supervises all subordinate staff including, training, assigning, and evaluating work, and provides coaching and counseling to develop staff skill set. Writes and conducts employee performance reviews.
Ensures day-to-day operations of the Criminal Division run smoothly.
Supervises preparation and maintenance of criminal records and files.
Oversees and prepares courtroom assignments, motions day, trials, and grand jury proceedings.
Prepares the Daily Docket.
Serves as evidence room custodian; ensures status of all evidence is accurately recorded by staff members; ensures return of documents, charts, pictures, photographs, records, and other evidence.
Every Monday administers CR45 (DNA report) and fingerprints for the CCRE interstate police reports.
Tracks and reports via CR18 (concluded cases) on a daily basis that appeared on the docket, must follow up with the courtroom clerks.
Complete CR32 monthly reports of all closed cases.
Maintains the Empty Index Report.
Responsible for auditing, processing, and submitting jail cards to the Sheriff on a daily basis.
Reviews and provides fiscal data for preparation of the annual budget.
Oversees and monitors expenditures and reviews invoices for accuracy to avoid double billing.
Assists with development and delivery of training materials; assists in development and enforcement of policies/procedures.
Supervisors with development and technical training materials
Assists with inventory maintenance to include ordering supplies and monitoring invoices.
Attends and/or conducts staff meetings and attends conferences/training seminars to improve professional skills.
Prepares and maintains operating budget for assigned area, monitors expenditures
Responsible for Kronos criminal division time sheet
Screens incoming telephone calls and visitors; provides information, resolves criminal problems/issues, directs calls, emails, and visitors to appropriate personnel.
Performs other duties as assigned.


Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to a bachelor’s degree in business administration, public administration, or a closely related field.

EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a
minimum of three years of related, full-time equivalent experience in administrative support and supervision.

SPECIAL CERTIFICATIONS AND LICENSES:Must complete Financial Accounting System (FAS), Circuit Case Management System (CCMS) and Circuit Imaging System (CIS6) training by the state within one month of hire.

SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term departmental needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.


Preferred Qualifications
Prior supervisory experience, previous experience working with judges a plus. Must have circuit court experience or transferrable skills and knowledge from the lower courts, (minimum of 5 years) Experience should include but not limited to: courtroom experience, processing of appeals , DARS, supreme court, general district court, juvenile and domestic relations court. Must be familiar with criminal and civil procedures, and able to process motions, orders, new suits etc. Communicate professionally to all customers, i.e. judges, commonwealth’s attorney, attorneys, public safety officials, law enforcement, probation officers, magistrates, and public at large.
Has the ability to accurately perform and pay attention to details.
Proficient in all Microsoft and Excel Technology
Ability to draft legal documents
Accurately able to multi-task at a high volume
Experienced in handling confidential paperwork
Exceptional customer-relations background
Experience in managing and coordinating staff


Posting Detail Information
Job Open Date
06/05/2024


Job Close Date


Open Continuous
Yes


Special Instructions to Applicants
The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.



ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.


Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Frequently- From 1/3 to 2/3 of the time.


Sitting
Continuously- 2/3 or more of the time.


Walking
Occasionally- Up to 1/3 of the time.


Lifting
Occasionally- Up to 1/3 of the time.


Lifting Amount
Exerting up to 20 lbs


Carrying
Frequently- From 1/3 to 2/3 of the time.


Carrying Weight
Exerting up to 20 lbs


Pushing/Pulling
Occasionally- Up to 1/3 of the time.


Pushing/Pulling Weight
Exerting up to 20 to 50 lbs


Reaching
Continuously- 2/3 or more of the time.


Handling
Continuously- 2/3 or more of the time.


Fine Dexterity
Continuously- 2/3 or more of the time.


Kneeling
Occasionally- Up to 1/3 of the time.


Crouching
Occasionally- Up to 1/3 of the time.


Crawling
Occasionally- Up to 1/3 of the time.


Bending
Continuously- 2/3 or more of the time.


Twisting
Frequently- From 1/3 to 2/3 of the time.


Climbing
Occasionally- Up to 1/3 of the time.


Balancing
Occasionally- Up to 1/3 of the time.


Vision
Continuously- 2/3 or more of the time.


Hearing
Continuously- 2/3 or more of the time.


Talking
Frequently- From 1/3 to 2/3 of the time.


Foot Controls
N = Never


Machines, Tools, Equipment and Work Aids Used
No


Protective Equipment Required
Corvid-related masks


Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never


Chemical Hazards
D = Daily


Electrical Hazards
N = Never


Fire Hazards
N = Never


Explosives
N = Never


Communicable Diseases
S = Seasonally


Physical Danger or Abuse
N = Never


Other
S = Seasonally


If Other, Description
Corvid-19 and the Flu


Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
M = Several Times Per Month


Extreme Temperatures
N = Never


Noise and Vibration
N = Never


Fumes and Odors
S = Seasonally


Wetness/Humidity
S = Seasonally


Darkness or Poor Lighting
N = Never


Primary Work Location
Office Environment


Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Continuously- 2/3 or more of the time.


Emergency Situations
Occasionally- Up to 1/3 of the time.


Frequent Change of Tasks
Continuously- 2/3 or more of the time.


Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.


Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.


Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.


Tedious or Exacting Work
Continuously- 2/3 or more of the time.


Noisy/Distracting Environment
Continuously- 2/3 or more of the time.


Other
Continuously- 2/3 or more of the time.


If Other, Description
telephone ringing and answering calls


Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Yes, all the tasks the employees are capable of doing


Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0


Maximum Requests
4

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