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Assistant Project Manager

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SmartWatt Energy IncLos Angeles, CA
  • The Assistant Project Manager will work closely with the Project Manager and other team members (Electrical Project Manager, Construction Manager, Engineers) to ensure project preparation, completion and follow-up is completed in an efficient, accurate, and timely manner.
  • The Assistant Project Manager will act as a primary contact between the customer, contractors, vendors, installers, and internal team members to ensure proactive communication of all relevant project information.
  • The Assistant Project Manager will also build and nurture positive customer relationships and work to ensure the customer’s needs are met in a timely and cost effective manner.
  • Essential Duties and Responsibilities
  • · Assist the Project Manager with the determination of project requirements (i.e. lifts, rec boxes, dumpsters, etc
  • Assist the Project Manager with budgets, cash flow and preliminary scheduling, acquiring of contractor quotes, as well as change orders.
  • · Prepare and manage project organization (i.e. utility approvals, COI’s, quotes, confirm customer information, etc.)
  • · Schedule pre-install site inspections, internal pre-construction meetings, and customer kick-off meetings
  • · Assist the Construction Manager with planning and scheduling of installers, material, recycling and equipment needs; schedule recycling and waste containers delivery and pick-ups.
  • · Assist with developing and managing project schedules to include Constructions Schedules and Schedule of Values.
  • · Regularly communicate with the Project Manager, and all applicable team members, regarding project status and any issues that arise (i.e. missing or damaged material), provide suggested solutions, as applicable
  • · Coordinate delivery and pick-up of equipment vendors local to jobsites; assist in obtaining competitive quotes
  • · Coordinate with sub-contractors to acquire subcontracts and necessary licenses, certifications, and insurance
  • · Communicate all relevant project information to the customer and project team (i.e. material status, start dates, contact info, construction bundles, etc.)
  • · Prepare weekly and monthly Job Reports and Status updates
  • · Act as the primary contact between the customer, contractors, vendors, installers, and internal team members during the construction phase
  • · Build and nurture positive customer relationships to ensure customer needs are met in a timely and cost effective manner
  • · Submit and track requests for information from customers
  • · Review and submit purchase orders to material vendors
  • · Oversee the close out process; ensure all required project close out documents are obtained (i.e. coc, rec certifications, rebate checks, etc.)
  • · Review and ensure the accuracy of final invoices for lifts, material and recycling
  • · Research and book hotel and travel arrangements for team members
  • · Obtain data for End of Month Estimate to complete reports and assist with preparation of the report; run reports from Quickbooks; and assist with proactive accounts receivable efforts
  • · Track project related documentation and communication within Project Management software
  • · Communicate, develop, and implement process improvement initiatives to support efficiency
  • · Completes special projects and assignments, as needed
  • · Associate’s Degree in Business, Management or related field - Required.
  • · Bachelor’s degree in Business Management, Construction Management, or related field - Preferred.
  • · At least 1 year in a Project Coordination position, preferably in the construction or energy services industry – Required
  • · Previous experience working with financials; Quickbooks - Preferred
  • Certifications and Licenses
  • · PMI Certification - Preferred
  • Knowledge, Skills and Abilities
  • · Excellent oral and written communication; ability to provide clear and concise communication with a variety of individuals (peers, customers, etc.)
  • · Effective presentation skills; ability to speak in front of groups
  • · Ability to be detail-oriented is essential along with strong organizational skills; able to successfully manage multiple projects/tasks at once
  • · Project management skills; proven ability to be able to plan and follow-through on multifaceted projects from beginning to end
  • · Pro-active approach to problem solving and the ability to think analytically
  • · Proven ability to be innovative, think creatively and be open to change
  • · Has a customer-focused mentality; is personable and responsive
  • · Highly self-motivated, passionate and ambitious individual
  • · Team-oriented; ability to collaborate and work with a variety of individuals
  • · Strong interpersonal skills; establishes and maintains effective working relationships with others, responds appropriately to others, treats others with respect and is tactful and compassionate
  • · Strong computer skills and proficiency with the Microsoft Office Suite; advanced skills in MSExcel
  • · Ability to learn and become proficient in company and industry-specific software; AMP, MS Project, NewForma Project Management Software
  • · Professionalism; ability to act professionally in attitude and appearance
  • · Business acumen; demonstrates a general understanding of the principles of financial management and planning; ability to assist in the preparation and administration of a budget; can monitor expenses and identify cost-effective approaches
  • · Resiliency; proven ability to deal effectively with pressure, remain focused and optimistic, and is able to recover easily from setbacks
  • The equipment listed below are items that are normally operated as part of the position's duties.
  • · Phone (multi-line)
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job
  • Work is frequently conducted within a climate controlled environment with minimal safety/health hazard potential.
  • SmartWatt Energy is a national cutting-edge, fast-growing energy service company that develops energy solutions for commercial, industrial, small business and municipal customers.
  • Our team passionately delivers innovative and customer focused energy services that improve the comfort, aesthetics, efficiency and sustainability of our customer's facilities.
  • Posted yesterday in ,

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