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Administrative Specialist - Wisdom Traditions

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Naropa UniversityBoulder, CO
  • Administrative Specialist - Wisdom TraditionsWe are searching for an experienced Administrative Specialist - Wisdom Traditions at our Arapahoe Campus facility.
  • The Administrative Specialist serves as the point of contact for requests for administrative assistance and is responsible for prioritizing and resolving these requests.
  • Position does require some flexibility with weekly working hours as some events that need support occasionally take place on weekends or evenings.
  • Job Duties & ResponsibilitiesUnder direction of the Senior Academic Administrator, liaise with Student Administrative Services to confirm course and room scheduling.
  • Under direction of the Senior Academic Administrator, assist with building the Wisdom Traditions program budgeting process.
  • Under direction of the Senior Academic Administrator, assist with the semester-to-semester hiring process for Adjunct Faculty and other Academic Support positions.
  • Reserve rooms and equipment for events and meetings, as needed.
  • Monitor equipment, facility, technology and maintenance needs, submit work order requests to IT, Facilities, and Business Services, and follow up as necessary.
  • Serve as point of contact for inquiries and requests from the above departments.
  • Logistical support for program intensives including housing, meals, meeting room reservations, facilities work requests, and IT work requests.
  • Assist with on-site administrative needs for retreats, intensives, and events of academic programs during evenings and weekends as required.
  • This assistance includes, but is not limited to, signing in participants, distributing materials, and set up and break down of the event.
  • Acts as the Religious Studies outreach coordinator by arranging for student speakers at local schools, churches and community organizations.
  • Provides administrative support for the instructor of record for 0-credit program requirements.
  • Coordinates Meditation Instructors for students in MA and MDiv programs regarding their availability, communicates MI assignments to students, maintains record of MI assignments, contacts MIs for report at end of semester.
  • Acts as internship coordinator cultivating and maintaining relationships with area hospitals, hospices, prison programs, etc.
  • Assists students in applying to CPE internship and residency programs.
  • Coordinates Departmental events such as Practice Week each semester; Oral Exam at graduation.
  • Maintains library of MA/MDiv projects.
  • Serves on the Lenz Merit Scholarship search committee and supports the annual progress report on current Lenz students.
  • Assists Religious Studies faculty with program assessment.
  • Other duties and support for the Wisdom Traditions Chair as assigned.
  • Required QualificationsMinimum length of prior relevant professional experience required: 2 yearsOther Experience, Knowledge, Skills, or Competencies Requirements?
  • A bachelor's degree in any field.
  • Ability to create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
  • One-year previous administrative experience.
  • Strong communication skills (oral, written, listening).
  • Intermediate knowledge of Microsoft Excel, Word, and Outlook.
  • Self-starter with strong organizational and problem-solving skills, systems thinking, rigorous attention to detail and ability to manage multiple projects.
  • Able to support events outside of normal working hours when required.
  • Experience with Learning Management Systems, such as Canvas or Blackboard.
  • (Or willingness to learn).
  • An understanding of the dynamics of privilege and oppression and the impact these have on equity, access, and opportunity in higher education/the mitment to co-create an inclusive community and actively participate in related professional development, including openness to feedback and on-going self-examination.
  • Educational degree/diploma required: BAMay prior relevant experience substitute for degree?
  • Yes No(PLEASENOTE: each applicant's experience and demonstrated skills are assessed on a case-by-case basis as to their relevancy to the position applied for as well as whether they may substitute for required degree.)
  • Candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
  • Candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.
  • Candidates must be able to demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University for this job and the capacity to provide a rigorous clinical approach as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
  • Familiarity with Naropa University systems, policies, and procedures.
  • An appreciation for contemplative education and the mission of Naropa University.
  • Supervision ReceivedGeneral Supervision: The supervisor provides continuing or individual assignments by indicating generally what is to be done, limitations, quality and quantity expected, deadlines and priorities.
  • Additional, specific instructions are given for new, difficult, or unusual assignments.
  • The employee uses initiative in carrying out recurring assignments.
  • The supervisor assures that the work is technically accurate and in compliance with instructions or established procedures.
  • Naropa's health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, and a variety of voluntary, employee-paid supplemental insurance plans.
  • A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week.
  • Employees who work 20 - 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan.
  • Employees who work fewer than 20 hours per week are eligible to participate in Naropa's retirement plan only.
  • All regular full-time and part-time employees accrue sick leave benefits; accrual rates vary based on the position, hours worked, and years of service.
  • Naropa University's commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society.
  • Individuals who have experience with and a commitment to inclusive communities are encouraged to apply.
  • EOETitle IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence.
  • This law applies to all students, faculty, and staff.

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