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Administrative Assistant

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BCforwardPhoenix, AZ
  • This is a hybrid position Functions and Responsibilities: The Administrative Assistant will assist ADOT’s Historic Preservation Team with various administrative tasks.
  • The position will primarily be remote, but will occasionally require work at an office, and travel for meetings.
  • Printing/scanning will be required weekly, and the ability to print from home will reduce travel to use office printers.
  • The assistant will report to the historic preservation team lead, and will assist the historic preservation team specialists.
  • Finalizing pre-written letters by adding addressee information using the Microsoft Word mail merge tool
  • Emailing and mailing letters and documents to government agencies from a general email account
  • Printing and scanning documents
  • Managing the general ADOT historic preservation email inbox
  • Keeping historic preservation staff informed of emails received to the general inbox
  • Filing documents (digitally and hard copies) and organizing files
  • Writing short memos to document completion of projects
  • Attending meetings and taking meeting notes
  • Scheduling meetings and sending meeting invites
  • Entering information onto spreadsheets
  • Processing applications for user access to the online historic preservation portal
  • Uploading documents to the historic preservation portal
  • Other miscellaneous tasks Company Description BC Forward began as an IT business solutions and staffing firm.
  • Founded in 1998, BCforward has grown with our customers’ needs into a full-service personnel solutions organization.
  • Headquartered in Indianapolis, Indiana, BCforward also operates numerous delivery centers across North America and India.
  • We are currently the largest consulting firm and largest MBE certified firm in Indiana.
  • Our uninterrupted growth has allowed BCforward to deliver uniquely configured IT staffing and project solutions for over years of catering to our customers’ specific needs.
  • BCforward currently maintains a team of over 5000 global resources.
  • With our additional brand, Stafforward, together we have the capabilities to deliver services for a variety of industries in both public and private sectors which allows us to address your most challenging needs.

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